Event Manager

The Event Manager manages and implements solutions to meet client and program objectives. This role works both independently and collaboratively with cross-functional teams in the fast-paced event industry.

Principal Accountabilities:

• Develop and oversee all pre-planning logistics and on-site program operations including traveling for client meetings, site inspections and on-site program operations
• Build and nurture strong client and vendor relationships
• Administer and reconcile program budget, ensuring accuracy by coordinating with internal team and vendors through planning cycle to final billing
• Initiate and maintain key dates for all components of programs, including Incentive programs, User Conferences, Sales Kickoffs, Technical Summits, Executive Dinners and customer/leadership events
• Negotiate contracts, fully understanding contractual clauses, and coordinate with suppliers including hotels, DMC’s, off-site venues, and caterers, and more
• Collaborate with registration and housing team on hotel room block management, suite and concession assignment, and mobile app needs
• Create and have a clear understanding/experience with event specification documents and distribute to all vendors to ensure accurate execution, including production run of show, emergency procedures, function space assignments, program agendas and more
• Draft clear and creative copy for event websites, event communications and collateral pieces
• Partner with client internal teams to source event marketing and promotional campaign gifts items
• Manage all contracted function space, as well as understanding production needs including managing venue requirements for labor and services.
• Create and maintain inclusive and diverse F&B menus and grids, manage special meals and guarantees, and confirm appropriate service ratios and union requirements
• Collaborate with client branding teams to ensure all program materials adhere to brand standards
• Develop sponsorship and exhibitor prospectus with clients, and track sponsorship payments and deliverables.

Requirements:

• College degree, or equivalent experience required
• 5 years of overall event management experience
• Experience working for a third-party agency preferred
• Strong prioritization skills for managing multiple projects in a fast-paced, creative environment
• Excellent organizational capabilities with clear and effective verbal and written communication
• Adaptable and solution-oriented approach to challenges and opportunities
• Must show proven ability to be flexible and adaptable with last-minute changes, showing poise and confidence to both the client and team.
• Positive and professional interaction with clients and industry professionals
• Effective collaboration with team members to achieve event goals
• Experience with sponsorships/exhibitor management preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PPT) Google Suite, Slack
• Ability to travel (domestic and international) 25-30%

Apply with your resume to recruiting@streamlinevents.com.