Proposal Coordinator

Job Description

SUMMARY

The Proposal Coordinator will serve as a key contributor to Stratus’ dynamic, multidisciplinary marketing team—supporting pursuits across our Civic, Education, Transportation, Commercial, Industrial, Federal, and Water markets. As a fully integrated engineering, architecture, interior design, and consulting firm, Stratus delivers comprehensive solutions for public and private clients. The Coordinator will play a central role in developing compelling RFPs, RFQs, SOQs, proposals, presentations, and other business-development materials that advance our strategic growth and showcase the impact of our work.

Responsibilities

• Primary Essential Functions
• Participate in project kickoff meetings and provide input on the production schedule
• Lead proposal efforts by compiling and organizing information such as project descriptions, narratives, and resumes
• Coordinate, format, write, edit, and proofread proposals, statements of qualifications, and related marketing materials
• Manage customized proposals by gathering input from various departments to meet deadlines
• Occasionally deliver proposals and coordinate with vendors, subconsultants, and clients
• Secondary Essential Functions
• Oversee the presentation process after a proposal shortlist is achieved
• Assist with design of covers, organizational charts, advertisements, marketing materials, web updates, and presentations
• Update and maintain a polished project information database
• Perform miscellaneous tasks promptly, as needed
• Ensure brand guidelines are adhered to across all materials
• Participate in ongoing training efforts
• Assist in proposal peer reviews
• Deliver exceptional client service throughout the proposal process
• Performs other functions, as requested
  
  

Qualifications

• 3 years of marketing/writing-related experience in a high-volume environment.
• Bachelor’s degree in marketing, journalism, communications, or similar fields.
• Proficiency in Adobe Creative Cloud applications (InDesign, Illustrator) required.
  
  

Skills

• Must be flexible, self-motivated, able to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry a heavy and diverse workload.
• Strong oral and written communication skills
• Excellent time management and ability to meet deadlines
• Strong organizational and process management skills
• Collaborative team player with a professional demeanor