What are the responsibilities and job description for the Proposal Coordinator position at Stratus®?
Job Description
SUMMARY
The Proposal Coordinator will serve as a key contributor to Stratus’ dynamic, multidisciplinary marketing team—supporting pursuits across our Civic, Education, Transportation, Commercial, Industrial, Federal, and Water markets. As a fully integrated engineering, architecture, interior design, and consulting firm, Stratus delivers comprehensive solutions for public and private clients. The Coordinator will play a central role in developing compelling RFPs, RFQs, SOQs, proposals, presentations, and other business-development materials that advance our strategic growth and showcase the impact of our work.
Responsibilities
SUMMARY
The Proposal Coordinator will serve as a key contributor to Stratus’ dynamic, multidisciplinary marketing team—supporting pursuits across our Civic, Education, Transportation, Commercial, Industrial, Federal, and Water markets. As a fully integrated engineering, architecture, interior design, and consulting firm, Stratus delivers comprehensive solutions for public and private clients. The Coordinator will play a central role in developing compelling RFPs, RFQs, SOQs, proposals, presentations, and other business-development materials that advance our strategic growth and showcase the impact of our work.
Responsibilities
- Primary Essential Functions
- Participate in project kickoff meetings and provide input on the production schedule
- Lead proposal efforts by compiling and organizing information such as project descriptions, narratives, and resumes
- Coordinate, format, write, edit, and proofread proposals, statements of qualifications, and related marketing materials
- Manage customized proposals by gathering input from various departments to meet deadlines
- Occasionally deliver proposals and coordinate with vendors, subconsultants, and clients
- Secondary Essential Functions
- Oversee the presentation process after a proposal shortlist is achieved
- Assist with design of covers, organizational charts, advertisements, marketing materials, web updates, and presentations
- Update and maintain a polished project information database
- Perform miscellaneous tasks promptly, as needed
- Ensure brand guidelines are adhered to across all materials
- Participate in ongoing training efforts
- Assist in proposal peer reviews
- Deliver exceptional client service throughout the proposal process
- Performs other functions, as requested
- 3 years of marketing/writing-related experience in a high-volume environment.
- Bachelor’s degree in marketing, journalism, communications, or similar fields.
- Proficiency in Adobe Creative Cloud applications (InDesign, Illustrator) required.
- Must be flexible, self-motivated, able to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry a heavy and diverse workload.
- Strong oral and written communication skills
- Excellent time management and ability to meet deadlines
- Strong organizational and process management skills
- Collaborative team player with a professional demeanor