Administrative Specialist

COMPENSATION:

• $20-24/hour for 25-30hours/week COMMISSIONS (approx. $40k - $50k annual total comp)
• Monthly Commissions on new Unit-Franchise sales

Empower our Franchisees, Build Relationships, Drive Success!

Are you a bilingual (English & Spanish) professional who thrives on building strong partnerships and empowering others to succeed? Stratus Building Solutions, the nation’s leader in green commercial cleaning, is seeking a passionate Administrative Assistant to join our dynamic Bronx team!

If you’re ready to make a real difference in the lives of franchise business owners and Stratus' clients, while growing your own career, this is your opportunity to shine!

Why Join Us?

At Stratus Building Solutions, we’re not just offering a job; we’re inviting you to join a community of innovators and collaborators passionate about sustainability and excellence. As the #1 fastest-growing green commercial cleaning franchise (Entrepreneur Magazine), we’re revolutionizing an industry with cutting-edge technology, sustainable practices, and unparalleled customer service.

When you join Stratus, you’ll thrive in a supportive culture where your growth is as important as our success. Together, we’re making a real impact on businesses, communities, and the environment.

As a Administrative Assistant, you will report to the Regional Director and be at the heart of Stratus’ mission to empower franchise owners and deliver exceptional client experiences. Your focus will be on nurturing relationships, resolving challenges, and driving growth.

Responsibilities:

• Exercises the authority delegated by the Regional Director in accounting, data processing, public relations, and general office administration.
• Answers all incoming calls punctually and efficiently, taking messages accurately and completely.
• Greets and acknowledges all visitors courteously and promptly.
• Confirms and records appointments efficiently to avoid conflicts of time and to ensure visitors are received in a timely manner.
• Works with the Operations and Sales Teams to compile data for the completion of all necessary documentation for all transactions.
• Ensures all documents and information are properly loaded into the system, filed, and recorded.
• Maintains and controls daily cash collection and accounts receivable reporting systems and works in conjunction with the Accounting Manager on possible collection action.
• Coordinates and communicates with the Regional Director in the identification of customers that are in neglect of payment, following policies and procedures to facilitate collection through legal action, if necessary.
• Maintains inventory control and needs within all areas of the office.
• Following Corporate and Regional practices, generates and distributes necessary information and/or business correspondence to Franchise Owners and/or potential Franchise prospects.
• Assists the Regional Director with the transaction of franchise sales.
• Assists with training Franchise Owners in the Stratus System within the office setting.
• Performs other duties as may be assigned by the Regional Director.

Qualifications:

• Fluent in English and Spanish (written and spoken)
• 1 years Administrative experience
• 2 years Sales experience
• 3 years Telemarketing

Preferred Skills:

• A proactive, solutions-oriented mindset
• Familiarity with G-Suite Workspace, HubSpot, LinkedIn

Your Impact Starts Here:

At Stratus, you’ll do more than just work – you’ll shape the future of franchise success. Ready to build your career with a company that’s making a difference? Apply today and take the first step toward an exciting new chapter with Stratus Building Solutions!

Job Type: Part-time

Benefits:

• Flexible schedule
• Paid time off
• Work Location: Hybrid remote in Bronx, NY 10474