What are the responsibilities and job description for the Program Assistant position at Strathmore?
Organizational Overview
Strathmore is a multidimensional creative anchor in the community, where everyone can connect with the arts and artists can explore their full potential. We present nearly 400 performances, exhibitions, and education programs annually for diverse audiences on our Montgomery County, Maryland campus and throughout the community.
Based one-half mile outside the Capital Beltway in North Bethesda, Maryland, we serve the entire Washington, DC region and the state of Maryland with exceptional artistic experiences and opportunities to learn and connect. Our work is based on our mission to amplify distinctive and diverse artistic voices and curate experiences to enrich every life and shape stronger communities.
We are actively assessing how systemic inequities impact our organization’s work at all levels and how best to address those inequities in a way that is consistent with our mission. This commitment is made within the broad context of Strathmore’s Inclusion, Diversity, Equity, and Access (IDEA) goals to expand access and diversity, promote inclusion, and build equity for all. With these daily actions, Strathmore intends to become an actively anti-racist, anti-discriminatory, and inclusive organization. You can read more about Strathmore on our website, including information about our mission and values.
Position Summary
The Program Assistant provides administrative and event logistics support for Programming activities at Strathmore. They assist in the coordination of pre and post event activities as well as providing on-site help as assigned by the Event Management Team. The Program Assistant is part of a five-person team, supporting a range of programs in multiple venues. Department members are cross trained to ensure adequate support of programs across venues. The team members are the front-line liaisons with artists, agents, managers, and audiences, charged with upholding the extraordinary reputation for artist services that has become Strathmore’s hallmark.
Event Support: as assigned by lead Event Manager (70%)
Strathmore is a multidimensional creative anchor in the community, where everyone can connect with the arts and artists can explore their full potential. We present nearly 400 performances, exhibitions, and education programs annually for diverse audiences on our Montgomery County, Maryland campus and throughout the community.
Based one-half mile outside the Capital Beltway in North Bethesda, Maryland, we serve the entire Washington, DC region and the state of Maryland with exceptional artistic experiences and opportunities to learn and connect. Our work is based on our mission to amplify distinctive and diverse artistic voices and curate experiences to enrich every life and shape stronger communities.
We are actively assessing how systemic inequities impact our organization’s work at all levels and how best to address those inequities in a way that is consistent with our mission. This commitment is made within the broad context of Strathmore’s Inclusion, Diversity, Equity, and Access (IDEA) goals to expand access and diversity, promote inclusion, and build equity for all. With these daily actions, Strathmore intends to become an actively anti-racist, anti-discriminatory, and inclusive organization. You can read more about Strathmore on our website, including information about our mission and values.
Position Summary
The Program Assistant provides administrative and event logistics support for Programming activities at Strathmore. They assist in the coordination of pre and post event activities as well as providing on-site help as assigned by the Event Management Team. The Program Assistant is part of a five-person team, supporting a range of programs in multiple venues. Department members are cross trained to ensure adequate support of programs across venues. The team members are the front-line liaisons with artists, agents, managers, and audiences, charged with upholding the extraordinary reputation for artist services that has become Strathmore’s hallmark.
Event Support: as assigned by lead Event Manager (70%)
- Supplement Event lead activity by providing on-site support of performances and preparations
- Organize hospitality and catering needs for each artist (may include shopping, food set up and clean up)
- Prepare green room and artist dressing room areas prior to artist arrival.
- Help coordinate and staff artist arrival, rehearsals, concerts, pre- and post-concert events, and artist departure for performances at the Mansion and the Music Center.
- Assist the Senior Program Event Manager with annual Special Projects, to include but not limited to, Live from the Lawn summer concert series, UkeFest, Museums & Makers Holiday Market, and the Bernard/Ebb Songwriting Competition and Showcase.
- Laundry management. Pulling together dirty linens (towels, tablecloths) and requesting service through the designated application. Put away linens when returned.
- Manage the hospitality closets and cabinets, keeping accurate inventories of all items.
- Royalty reporting to ASCAP and BMI. Duties include tracking details pertaining to the shows presented at the Music Center, the Mansion, and outdoor programming. Submitting those details to our ASCAP and BMI online accounts. As well as submitting royalty payment requests to the Finance Department.
- Maintain Strathmore’s artist history database by gathering materials from the various systems currently in place and manually entering them into our web based Zoho database.
- Operate within the Strathmore-approved budget.
