Project Planner / Project Coordinator

Job Title: Project Planner / Project Coordinator Labor Category: Specialist 1Location: 2 MTC Brooklyn NYJob Type: ContractWork schedule: Monday- Friday 9 AM to 5 PMDuration: 12 MonthsPay Rate: $50 per hourJob Description /JustificationThe Planner serves as a critical support function within the project management organization, providing comprehensive scheduling using Microsoft Project, analytical, and administrative support to ensure successful project execution. This role combines strategic planning capabilities with detailed execution support, focusing on schedule optimization, data analysis, document management, and project coordination. The successful candidate will work closely with project managers and cross-functional teams to maintain project momentum and deliver exceptional organizational outcomes.SCOPE OF SERVICESSchedulingDevelop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processesCoordinate resource allocation across multiple concurrent projects and initiativesMonitor schedule performance and identify potential conflicts, delays, or optimization opportunitiesPrepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessmentsFacilitate scheduling meetings and coordinate timeline dependencies between project teamsAssist Project Managers on calendar management for project milestones, deliverables, and stakeholder meetingsProject Planning & StrategyDetermine and define project approach, resource requirements, and team roles/responsibilitiesDevelop project charter, scope statements, and project deliverablesCreate and manage project and communication plansDevelop estimates and assumptions for schedule, effort, and cost using established models · Build, maintain, and organize the project scheduleCoordinate site visits when required so that all information and requirements can be discussed and aligned.Assistant Project ManagementProvide direct support to project managers in planning, executing, and monitoring project activitiesTrack project deliverables, milestones, and performance metrics against established baselinesCoordinate cross-functional team activities and facilitate communication between project stakeholdersAssist in project risk identification, documentation, and mitigation planningAssist with preparing project status reports, presentations, and executive briefing.Analytical SupportConduct data analysis to support project decision-making and performance optimizationDevelop and maintain project dashboards, metrics, and key performance indicators within the Program unit software toolsPerform trend analysis on project schedulesCreate analytical reports and visualizations to communicate project insightsIdentify patterns and opportunities for process improvement across projectsAssist in forecasting and capacity planning activities.Document ManagementAssist with establishing and maintaining comprehensive document management systems for project filesEnsure document version control, access permissions, and retention compliance · Coordinate document review cycles, approval processes, auditing, etc.Maintain project repositories, templates, and standardized documentationSupport regulatory compliance through proper documentation and record-keepingManage document distribution and stakeholder communicationCreate and update process documentation and standard operating proceduresAdministrative SupportSupport PMO functions including change requests, scheduling, and reporting · Ensure project artifacts are stored correctly throughout the project life cycle.MANDATORY SKILLS/EXPERIENCENote: Candidates who do not have the mandatory skills will not be consideredA baccalaureate degree from an accredited collegeMinimum 4 years of experience working on medium to large scale projectsAt least 4 years of experience in Project Management servicesAdvanced training and experience working in Microsoft ProjectStrong analytical and problem-solving skills with attention to detailExcellent written and verbal communication abilitiesProven ability to manage multiple priorities and deadlines simultaneouslyUnderstanding of project management principles and best practicesExperience with process improvement and organizational developmentDocument management system experience on SharePointFocal point of contact for project management, financial, administrative, and technical issuesProficient in MS Word, MS PowerPoint, MS Project, MS VisioProject Management experience including project planning, scheduling with significant project dependencies.DESIRABLE SKILLS/EXPERIENCE:PMP Certification.Project Management experience managing third party service providers.Background in data analytics, business intelligence, or process improvement.SharePoint developmentExperience working with Smartsheet

Salary : $50