Administrative Office Coordinator

Position Overview
The Administrative Office Coordinator is a key member of the HR team responsible for supporting both day-to-day office operations and core HR administration. This role helps ensure a well-organized, efficient workplace while also supporting HR processes such as onboarding, compliance administration, and employee documentation.

The position serves as a central point of coordination for office logistics, vendors, and employee needs, while also assisting with HR operations that support a positive employee experience. The ideal candidate is detail-oriented, highly organized, service-focused, and thrives in a fast-paced, collaborative environment. This will be a Hybrid role out of Denver, in office at least Mondays and Thursdays (occasionally more frequently depending on business needs).

About Us:
Driven by our mission to exceed the expectations of on-the-go consumers, Strategic Retail Partners has grown from a regional sunglasses distributor founded in 1969 into an international leader of in-store merchandising solutions. We have built relationships with thousands of international, national, and regional retailers who rely on our customized solutions in more than 70,000 locations across the U.S. and Canada. With warehouse facilities in several states and service representatives covering all regions of the country, there isn't a retail location we can't service.

Key Responsibilities
Office Coordination & Workplace Operations
•    Serve as the primary point of contact for office coordination, ensuring a well-functioning and organized workplace environment.
•    Manage general office administrative tasks, including ordering, stocking, and maintaining office and breakroom supplies.
•    Coordinate with office vendors including building management, mail services, and other service providers.
•    Oversee incoming and outgoing mail distribution and office deliveries.
•    Coordinate excess product donation and maintenance. 
•    Support workspace logistics including new hire desk setup and basic facilities coordination.
•    Assist with planning and coordinating internal lunches, meetings, team events, and office gatherings.
•    Help maintain a welcoming and professional office environment for employees and visitors.
•    Partner with HR and leadership to support employee engagement initiatives and onsite activities when needed.
•    Maintain digital communication boards in multiple sites. 

HR Operations & Administration
•    Initiate and review background checks and pre-hire onboarding tasks.
•    Coordinate onboarding and offboarding processes, including new hire paperwork, system setup, and exit procedures.
•    Manage HR transactions in Paycom (new hire entries, terminations, employee personnel action forms/changes, etc.).
•    Conduct onboarding survey and exit interviews on a scheduled occurrence. 
•    Maintain accurate and up-to-date personnel files in compliance with legal and internal standards.
•    Respond to verification of employment (VOE) requests and unemployment claims.
•    Manage HR inbox inquiries and provide general HR administrative and day to day employee support.

Compliance Management
•    Administer employee compliance training and track completions in HRIS.
•    Assist with preparation and submission of compliance reports including EEO, CA Pay Data, OSHA 300 logs, and VETS-100.
•    Support EEO category and FLSA audits and data corrections.
•    Assist in organizing documentation related to litigation or compliance matters.

Benefits and Perks:

• Medical, dental, and vision insurance
• Company paid short term disability and life insurance
• Paid holidays and floating holidays
• Flexible PTO
• 401(k) with company match
• Tuition Reimbursement
• Employees Paid Weekly

We do not discriminate on the basis of race, color, national origin, religion, political affiliation, sex (including pregnancy), sexual orientation, gender identity, age, disability, marital status, or veteran (U.S.) status. The company will provide accommodation to applicants, including those with disabilities, during the recruitment process, in accordance with applicable laws.

The gross annual salary range for this position is $60,000-$70,000 with an excellent benefits package. 

•    2 years of experience in office coordination, administrative support, or a related role.
•    Strong organizational skills with exceptional attention to detail.
•    Demonstrated ability to manage multiple priorities and maintain a well-structured workflow.
•    Strong interpersonal and communication skills with the ability to interact effectively with employees and leadership.
•    Solid time management skills with the ability to prioritize tasks and meet deadlines.
•    Familiarity with HR compliance and leave laws preferred.
•    Experience with HRIS systems is a plus.
•    Comfortable managing office vendors, logistics, and workplace coordination tasks.

Salary : $60,000 - $70,000