What are the responsibilities and job description for the Meeting Planner position at Strategic Results?
Responsible for assisting in managing full-life cycle of client meetings, events and conference projects. Ensures meetings and conferences are implemented according to the timeline, budget, and client’s expectations. These meetings are complex in nature and require high touch and outstanding customer service. Our typical clients are Government agencies, including the National Institutes of Health and the Department of Transportation.
Essential Roles and Responsibilities:
- Contribute in the coordination of all aspects of conferences, meetings and events (pre-planning, onsite execution and post event wrap up)
- Perform site searches
- Produce event specifications and manage vendors for all aspects of events (F&B, AV, GSC, temps, photography, graphics, transportation, security, etc.)
- Contribute effective ideas to strategic planning and analysis processes
- Produce announcement, advertisement and invitation communications
- Assist in managing speaker and presenter arrangements and needs
- Assist in Managing attendee registration, room blocks and attrition
- Arrange/manage food & beverage functions
- Provide onsite support (i.e., registration, room monitoring, liaison for client and vendors)
- Manage close out duties; maintain tracking logs, update systems with vendor information, work with manager and vendor as needed to resolve discrepancies
- Prepare logistics correspondence including follow up to post meeting inquiries
- Prepare project reports
- Assist in financial management including budget creation, monitoring revenue/expense performance, and collection of registration and/or exhibit fees
- Contribute to overall team success by identifying problems and proactively seeking out methods to improve self-performance and/or efficiency of an operation or task
- Assist in adapting to crisis situations, changing procedures, methods or processes
- Develop and maintain solid relationships with vendors
- Process reimbursements & vendor invoices
Required Skills:
- Ability to effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines
- Strong analytical and problem-solving skills
- Excellent follow-up, time management and organization skills
- Excellent customer service attitude and skills
- Strong editing, written and oral communication skills
- Strong budgetary and cost control skills
- Ability to coordinate several projects simultaneously
- Ability to elicit cooperation from a wide variety of sources
- Proactive technical troubleshooting and problem solving skills
- Adept at conducting research into project-related issues
- Proficiency in the Microsoft Office Suite (i.e., Word, Excel, Outlook), InDesign and Adobe products
- Excellent teamwork skills, flexibility, and ability to handle multiple tasks
Experience:
- 2 to 5 years of experience in conference, logistics, program services and project administration
Education:
- Bachelor’s Degree
Certifications
- CertifiedMeeting Professional (CMP) preferred
Strategic Results: In assuming this position, you will be a critical contributor to meeting Strategic Results mission: To deliver innovative, cost-effective solutions and services that enable our customers to rapidly adapt to dynamic environments, the guiding principles of our culture. We empower our staff to work together with colleagues at all levels and be part of the decision-making process; we create transparency in our operations with our clients and employees; and we offer our people opportunities to grow and challenge themselves in meaningful ways. We’re committed to excellence. As a SR employee, we will challenge you, we will empower you, and we will mentor you. If you are passionate about this opportunity, submit your application by clicking the apply for this job online button.
Only those applicants who meet the above criteria will be contacted for interview. SR is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the US Armed Forces.
Job Type: Part-time
Pay: $45.00 - $70.00 per hour
Education:
- Bachelor's (Preferred)
Experience:
- Conference and Events Management: 2 years (Preferred)
- Federal Meeting Planning: 2 years (Preferred)
License/Certification:
- CMP (Preferred)
Work Location: In person
Salary : $45 - $70