Proposal Manager

The candidate must be able to obtain and maintain a Secret security clearance. Strategic Resilience Group, LLC (SRG) is seeking a qualified Proposal Manager to lead SRG’s proposal efforts. The Proposal Manager plays a critical role in business development leading and supporting complex proposals for single award contracts, multiple-award IDIQs, BPAs, and tasks orders for Federal & Commercial, CONUS & OCONUS pursuits. The Proposal Manager will also lead the generation of Sources Sought responses, Request for Information responses, and other Market Research responses as needed. The Proposal Manager will develop compliant, high-impact proposal documents that are consistent with organizational brand identity standards, messaging, and positioning, using existing templates and/or developing original content as needed. This position reports directly to the VP of Operations. The candidate selected for this role will be responsible for managing and writing proposals in support of our business growth objectives, strategic initiatives, and service offerings. This position is a highly visible role that works closely with executive leadership, business development, teammates, and operations. Duties are performed within a team environment and focus on the development and delivery of compelling and differentiated proposals to Federal Government customer requirements.

Key Duties:

1. Pre-RFP Planning and Readiness

• Act as the main point-of-contact for assigned proposals in the pre-RFP stage, supporting early positioning and opportunity shaping.
• Attend relevant industry days and procurement events to gather and validate opportunity information.
• Participate in teaming discussions, industry events, and early-stage proposal updates.
• Collaborate with Business Development and Capture teams to gather opportunity intelligence, content, and review feedback.
• Analyze solicitation documents (e.g., RFPs, RFIs) to develop compliance matrices, capabilities matrices, outlines, milestone schedules, and cross-reference matrices to ensure compliance with FAR and related regulations.
• Serve as main point of contact with all teammates during all stages of proposal.

2. Proposal Kickoff and Strategy Development

• Manage all aspects of proposal development using Shipley-based methodologies, ensuring alignment with FAR requirements.
• Develop and distribute proposal documentation such as kickoff decks, style guides, outlines, schedules, writing guidance, and compliance tools.
• Plan and allocate proposal resources (writers, SMEs, graphics, and support staff) and manage the proposal budget.
• Support solution development activities, gate reviews, and color team reviews in collaboration with technical, capture, and business development stakeholders.
• Develop, respond, deliver, and track proposal-related data calls, ensuring complete and timely responses from all contributors. Provide recommendations for Bid & Proposal costs that address solicitation requirements and cost strategy, coordinating closely with SRG's pricing and contracts teams.

3. Content Development and Coordination

• Coordinate writing assignments, integrate individual inputs from internal teams and external partners (e.g., subcontractors), and ensure cohesive and compelling content.
• Write and edit proposal narratives, including technical and management volumes, with a focus on Federal and DoD clients; assist with designing graphics.
• Prepare and complete all required solicitation forms and supporting documentation, coordinating with appropriate internal stakeholders to obtain necessary information, review, and approvals.
• Provide guidance and editorial support to ensure consistency, clarity, and compliance across all proposal sections.
• Review and verify that all content aligns with RFP requirements, FAR standards, and internal compliance expectations.

4. Production and Delivery

• Coordinate final document production and delivery (print and/or electronic), ensuring confirmation of submission deadlines and formats.
• Ensure complete compliance with all RFP requirements and applicable laws, regulations, and solicitation protocols (e.g., FAR, DFARS).
• Oversee proposal file structure and database management, ensuring version control and accessibility for review teams.

5. Post-Submission Activities and Continuous Improvement

• Support post-submission updates, debrief reviews, and archive management.
• Conduct internal training sessions to build proposal development capability across the organization.
• Maintain and enhance technical and proposal libraries, including templates, past performance data, and reusable content.
• Collaborate with other proposal managers to share lessons learned and improve proposal processes.
• Provide peer support and mentorship on proposal management best practices.
• Perform other duties as assigned.

Knowledge & Skills:

• Knowledge of Department of Defense (DoD) and Federal Acquisition Regulations (FAR) structure and agency acquisition procedures and policies, development, capture planning, and proposal writing.
• Exceptional research and proposal management skills, including hands-on proposal writing and editing skills.
• Excellent project management through clear communication, effective leadership, and interpersonal skills.
• Strong communication skills to oversee an entire proposal structure and cross-functional team Expert knowledge of Microsoft Office Tools including Microsoft Project, Microsoft Word, Excel, Power Point and SharePoint.
• Working knowledge of SharePoint administration and proposal production processes is highly desirable.

Qualifications:

• Bachelor’s degree in an associated discipline.
• More than three (3) years’ experience developing proposals for Federal Government departments and agencies, with verifiable experience winning proposals with a value of at least $5M.
• Experience with Shipley, APMP, or equivalent proposal development processes and methodologies.
• Experience with proposals for broad service offerings – professional services, intelligence community advisory and assistance services, data analytics and category management services are a plus.
• Ability to obtain and maintain a Secret level security clearance.

Desired Qualifications:

• APMP Certification with more than five (5) years’ experience in proposal development or closely related position.
• Bachelor’s degree in English or Journalism preferred.
• Previous experience with Seaport NxG, OASIS and/or OASIS , and GSA MAS proposals.
• Experience with Joint Venture pursuits.
• Agile mindset that seeks and adapts to better processes and tools

Physical Requirements/Working Environment:

• Place of work is remote, however, attendance at SRG’s corporate office in Stafford, VA for select proposal activities may be required.
• Remote work environment must have adequate internet service to support Microsoft Teams video and audio calls, Zoom and other collaboration tools as needed.
• Must be able to work extended hours, often with short notice, to meet deadlines. Extended hours may include late nights, early mornings, weekends, and holidays.
• Demonstrate ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail.