Business Services Coordinator

Position Title: Business Services Coordinator

Reports To: Director of Operations / President

Employment Type: Part-Time

Position Summary

The Business Services Coordinator provides administrative and operational support to the accounting, sales, and human resources functions of a boutique consulting company experiencing rapid growth. This position serves as a key point of coordination across departments, helping maintain efficient office operations, accurate records, and timely administrative processes. The ideal candidate is organized, detail-oriented, professional, and capable of managing multiple priorities in a professional office environment.

This position will start as 100% on-site with the ability to adjust to a hybrid work schedule. Hours can be flexible throughout the week during standard business hours.

Key Responsibilities

Accounting Support

·        Process accounts payable and accounts receivable transactions.

·        Assist with invoice preparation, distribution, and follow-up.

·        Maintain financial records and filing systems.

·        Reconcile credit card statements and expense reports.

·        Support month-end reporting and bookkeeping activities.

·        Coordinate with external accountants and vendors as needed.

·        Monitor office expenses and maintain purchasing records.

Sales Support

·        Assist with the preparation of proposals, presentations, and client communications.

·        Maintain customer and prospect information within CRM systems.

·        Track sales opportunities, contracts, and project documentation.

·        Support scheduling of client meetings and business development activities.

·        Help coordinate marketing materials and company events.

Human Resources Support

·        Assist with onboarding and offboarding activities of contractors and employees, including service agreements, email accounts, and termination letters.

·        Maintain files and HR documentation such as Contractor Bio’s.

·        Coordinate recruitment activities, including scheduling interviews and communicating with candidates.

·        Help maintain company policies and employee handbooks.

·        Ensure confidentiality of employee and company information.

General Office Administration

·        Manage office supplies, equipment, and vendor relationships.

·        Manage MS Teams sites/access.

·        Schedule meetings and maintain company calendars.

·        Organize and maintain physical and electronic filing systems.

·        Prepare correspondence, reports, and other business documents.

·        Assist leadership with special projects and administrative tasks.

·        Support office events, team meetings, and company initiatives.

Required Qualifications

·        Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

·        Strong organizational and time-management skills.

·        Excellent written and verbal communication skills.

·        Ability to maintain confidentiality and handle sensitive information.

·        Strong attention to detail and accuracy.

Preferred Qualifications

·        Associate degree in Business Administration, Accounting, Human Resources, or a related field

·        Minimum 2 years of administrative or office support experience.

·        Experience supporting accounting, sales, or HR functions preferred.

·        Experience with accounting software, CRM systems, and HR platforms.

Core Competencies

·        Customer Service Orientation

·        Professionalism and Integrity

·        Problem Solving

·        Multitasking and Prioritization

·        Attention to Detail

·        Collaboration and Teamwork

·        Adaptability and Flexibility

·        Initiative and Accountability

Physical Requirements

·        Ability to sit and work at a computer for extended periods.

·        Occasional lifting of office supplies and materials up to 25 pounds.

·        Ability to move throughout the office as needed.

Success Measures

The Office Staff Coordinator will be successful when:

·        Assigned work/tasks are completed accurately and on time.

·        Sales teams receive timely support and customer data remains current.

·        HR records and onboarding processes are maintained efficiently.

·        Office operations run smoothly with minimal disruption.

·        Internal and external stakeholders receive responsive and professional support.

This position plays a vital role in supporting the company's financial, sales, and people operations while contributing to an organized and productive work environment.

Compensation

To help us evaluate candidates efficiently, please include your desired rate of pay or salary expectations with your resume/cover letter.