Bid Lead Writer/RFP Coordinator

STRATACACHE delivers in-store retail experience transformation and exceptional customer journeys through a wide array of marketing technology. Our solutions enable retailers to learn deeply about their customers’ shopping preferences and behaviors, delivering targeted promotional or task-based messaging on any digital display. With 3.3 million software activations globally, we power the biggest digital networks for the world’s largest brands. Across the STRATACACHE family of complementary Marketing Technology solution companies, we have the technology, expertise, and track record to bring retail innovation that delivers results.

STRATACACHE values our employees – in addition to the opportunity to join a collaborative team and do interesting work, we offer competitive compensation to our employees. Our comprehensive offerings include major medical, dental, vision, and disability insurance options as well as Employee Benefit Time, matching 401K, corporate discounts, and an Employee Assistance Program. We’ll be happy to tell you more during the interview process!

The Bid Lead Writer/RFP (Request for Proposal) Coordinator manages the day-to-day process of creating and submitting proposals for business opportunities. They act as a project manager, liaising between various departments to produce a complete, compelling, and compliant bid on time.

Key Responsibilities:

• Process management: Creates and manages the proposal schedule, setting deadlines for drafting, editing, and reviews. Ensure that all documents are submitted according to the specified timeline.
• Coordination and collaboration: Serve as the central liaison, gathering necessary information and contributions from subject matter experts (SMEs) across different departments, such as business development, legal, finance, engineering, and marketing.
• Content development: Responsible for organizing and often drafting proposal content. This can involve creating new content, editing contributions from other team members, and maintaining a library of standard text and visuals (often called "boilerplate").
• Quality assurance: Reviewing and editing proposals for accuracy, completeness, grammar, and consistent formatting in line with company branding.
• Compliance: Ensure that all proposals meet the specific requirements and regulations outlined in the RFP.
• Administrative tasks: This includes managing the printing and production of proposal materials, tracking the status of projects, and archiving related documents and files.
• Meetings and communication: Typically facilitates kick-off and debrief meetings and provides regular status updates to stakeholders.
• Information gathering: Consult with clients to submit clarifying questions during the RFP process and perform additional research on the client and competition.

Essential qualifications and skills:

• Educational background: High School diploma or equivalent required. A bachelor's degree in a related field such as communications, marketing, business, or English is preferred.
• Writing and editing: Exceptional writing, editing, and proofreading skills, with a keen eye for detail, are crucial for ensuring high-quality, persuasive communication.
• Project management: Strong organizational, time management, and project management abilities are essential for handling multiple, concurrent proposals with tight deadlines.
• Technical proficiency: Expertise with the Microsoft Office Suite (Word, Excel, PowerPoint) and, in some cases, graphic design software like Adobe Creative Suite and CRM tools like Salesforce is required.
• Communication and interpersonal skills: The ability to collaborate effectively with diverse teams and senior leadership is key to gathering accurate information.
• Problem-solving: A coordinator must be resourceful and proactive in resolving bottlenecks and addressing issues that arise during the proposal process.

Required Experience:

• Minimum of 5 years of experience in proposal writing, preferably within the technology or digital media industry.
• Proven track record of successfully leading and writing winning proposals for large-scale projects.
• Experience in collaborating with cross-functional teams to gather necessary information and insights for proposal development.
• Exceptional writing, editing, and proofreading skills with a keen attention to detail.
• Strong understanding of the RFP process and the ability to interpret complex requirements.
• Excellent project management skills with the ability to manage multiple proposals simultaneously and meet tight deadlines.
• Proficiency in Microsoft Office Suite and proposal management software.
• Strong analytical skills to assess and respond to client needs effectively.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a fast-paced environment.
• Excellent communication and interpersonal skills to effectively engage with stakeholders at various levels.

EMPLOYMENT CONDITIONS: As a condition of employment, all successful candidates are required to consent and successfully pass mandatory drug and background screening prior to first day of employment.

STRATACACHE and its family of companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected by applicable national, federal, state or local law.

While we are excited and appreciate you interest in our opportunities, please keep in mind that we are not able to contact all applicants that have applied.

No vendor/agency solicitation please.