Coordinator, Billing

Title:                   Billing Coordinator

Reports To:         Branch Manager

Subordinates:     No

Safety Sensitive:  No

Location:             Waynesburg, PA

Reporting to the Branch Manager, the Billing Coordinator will work closely with the Operations, Logistics, Accounting and Field personnel across North America to provide timely, accurate customer billing and general administrative assistance. 

Major Responsibilities 

    Duties and responsibilities of the position include, but are not limited to:

•    Daily, accurate preparation of all customer billing in NAV

•    Ensure daily revenue is correctly reflected for day rate reporting

•    Relay operational communication received to the appropriate teams

•    building customer relationships in order to bill accurately and correctly to satisfy their needs

•    Assist with rentals inventory tracking when required

•    Audit rental agreements to ensure appropriate back-up is captured

•    Reply to general information requests with the accurate information

•    Provide administrative support to management and other staff and visitors

•    General filing and other duties that arise as the needs of the organization change

Knowledge, Education, Skills & Qualifications

•    3 years in billing, accounting or administrative roles is required

•    Strong understanding of financial transactions

•    Oil and gas experience preferred

•    Excellent attention to detail

•    Strong computer and systems experience desired; knowledge of NAV system an asset

•    Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) 

•    Excellent communication and interpersonal  skills

•    Strong organizational and time management skills with the ability to prioritize

•    Must be able to manage fluctuating volumes of paperwork

•    Able to exercise sound judgment and manage stressful situations

•    Must be adaptable and proactive in a fast-paced, changing environment

•    Ability and desire to consistently meet deadlines with minimal supervision

•    Ability to work overtime as necessary

•    Must be legally entitled to work in either Canada/US

Health and Safety:

All Employees as a minimum must:

•    Take reasonable care to prevent harm to themselves

•    Consider the potential for harm to others or the environment that may be caused by their acts or omissions

•    Work in accordance with information and training provided

•    Refrain from intentionally misusing or recklessly interfering with anything that has been provided for Health, Safety and Environmental reasons

•    Report any hazardous defects in plant, equipment and workplace, or shortcomings in the existing controls, to a responsible person without delay.

•    Not undertake any task for which authorization and/or training has not been given.