Office Administrator

This position is responsible for coordinating the day-to-day administrative functions of the Assessor’s Office. This position performs a variety of management, administrative and financial duties.  

• Coordinates the administrative functions of the Assessor's Office to ensure compliance with state-required timelines.
• Enters all new construction and revaluation data into the real estate software system; enters exemption and abatement data; processes splits and new subdivisions.
• Balances state abstract and state reconciliation reports.
• Coordinates the mailing of assessment notices to property owners.
• Prepares exemption codes and abatement schedules for each municipality; assigns abatements and/or exemptions to properties; makes class and district changes.
• Prepares and balances all reports for the Department of Revenue (DOR); monitors the DOR portal for sales list and messages; responds to requests.
• Prepares and submits the Forest Reserve report to the Department of Natural Resources (DNR).
• Provides staff support to the Story County Board of Review; collects petitions; prepares and distributes packets; schedules hearings; prepares and posts agendas; prepares and mails correspondence from the Board of Review to property owners; enters changes granted by the Board.
• Prepares inspection notifications for mailing.
• Assists with budget development, processes accounts payable and payroll; monitors monthly expenditures and review all claims to ensure budgetary compliance.  
• Processes accounts payable and payroll; monitors monthly expenditures and reviews all claims to ensure budgetary compliance.
• Manages office supply inventory and makes purchases as needed.
• Updates and maintains the Assessor’s Office web pages.
• Prepares and balances year-end reports for audit purposed; provides assistance to the Auditor as needed.
• Performs related duties.
  
  

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of Iowa property assessment laws.
• Knowledge of Iowa Department of Revenue reporting and other requirements.
• Knowledge of property owner appeal processes and procedures.
• Knowledge of property owners’ rights and assessment appeal processes.
• Knowledge of computers and job-related software programs.
• Skill in revieing property records to identify pertinent information and to identify errors.
• Skill in splitting and combining parcels.
• Skill in interpreting and applying procedures.
• Skill in the analysis of problems and the development and implementation of solutions.
• Skill in oral and written communication.

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
• Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years’ experience or service.
• Possession of or ability to readily obtain a valid driver’s license issued by the State of Iowa for the type of vehicle or equipment operated.  

E-VERIFY PROCESS: Story County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered a position with Story County must complete Section 1 of Form I-9 along with the required proof of their right to work in the United States and proof of their identity. Please be prepared to provide required documents on the first day of employment. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 515-382-7200 or go to the US Citizenship and Immigration Services web page at:http://www.uscis.gov.

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts heavy objects.
• The work is typically performed in an office.

Salary : $73,500