What are the responsibilities and job description for the Billing Specialist position at Story Construction?
L & L Builders is a division of Story Construction, a commercial and industrial general contractor, construction manager, and design-builders with locations in Sioux City, IA and Ames, IA. At Story Construction, we're more than just a construction company - we're a community of passionate individuals dedicated to building excellence and making a lasting impact. Everything we do revolves around building a joyful work environment and making a difference in the communities in which we work. As a 100% employee-owned company, every member of our team has a stake in our success through our Employee Stock Ownership Plan (ESOP).
Position Overview:
As the Billing Specialist, you'll coordinate billing processes, help manage project-related documentation, and provide administrative support to construction management teams. You'll work closely with project managers and other team members to ensure timely, accurate billing and project setup, while maintaining compliance with contract and regulatory requirements.
Work location: In-person from the Sioux City Office
Status: Full-time, hourly non-exempt
Work Hours: Monday - Friday, 7:00AM - 4:00PM
Summary of Duties:
- Accurately enter monthly billing information into the billing system, including manual billing and stored material tracking.
- Partner with project managers to gather the necessary billing documentation and ensure all billing-related tasks are completed, including preparing and submitting invoices.
- Process billing for work orders using current labor rates; determine taxability and run job cost reports including material, subcontractor, labor, labor burden, and other costs.
- Review and process all AIA change orders from the architect; maintain records of approved, rejected, and pending non-AIA change orders.
- Enter owner change orders and internal change orders into the shared drive, ensuring all necessary documentation in provided.
- Set up new projects, including schedule of values, billing templates, and project file folders.
- Close out completed projects by organizing billing file folders by year.
- Complete appropriate paperwork for jobs and work orders in Nebraska and South Dakota, in accordance with regional requirements.
- Prepare and send DocuSign requests for subcontracts, change orders, and purchase orders.
- Follow up on outstanding signatures; address alterations as needed.
- Generate reports related to DocuSign activity and change orders.
- Assist with setting up projects in ISQFT as needed.
- Provide support on bid days, including printing bid documents and coordinating materials for submission.
- May perform other duties as assigned.
Benefits:
- Employee Stock Ownership Plan
- 3 weeks of paid time off and 6 paid holidays
- 401k with company match
- Year-end bonus eligibility
- Health, dental, vision, and supplemental insurance options
- Company-paid term life insurance, AD&D, and long-term disability
- Paid bereavement leave
- Employee Assistance Program
- Health Saving Account and Flexible Spending Account
- Weekly pay
Qualifications:
- High school diploma or equivalent required.
- Previous billing and administrative experience (1 year) preferred. Administrative support experience in the construction industry is a plus.
- Proficient with software such as Microsoft 365
- Must be detailed with demonstrated ability to juggle multiple priorities at once.
Travel: No travel required.
Working Conditions & Physical Requirements:
Employees may be exposed to fumes, airborne particles, moving mechanical parts, vibration, loud noises, and more within OSHA standards. Employees may be exposed to outdoor conditions that include inclement weather such as heath, humidity, cold, wind, and dust. Must be able to lift and carry up to 30 pounds regularly and 50 pounds occasionally, stand for long periods of time, walk for moderate-to-long distances on varying surface conditions, climb, crawl, crouch, reach, grip, push, and pull without issue. Must possess adequate communicative, auditory, and visual capabilities to avoid safety hazards and help others do the same.
We are an Equal Opportunity Employer. All candidates will be considered without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or any other characteristic protected by law. We maintain a drug-free workplace, and employment is contingent on the successful passing of a drug test. We participate in E-verify.