What are the responsibilities and job description for the Administrative Assistant position at Stop N Stor?
Administrative Assistant
Stop N Stor is a multi-facility self-storage chain with locations in the greater Savannah & Bluffton areas. A company that is expanding, Stop N Stor has plans for continuing growth in the Georgia, Florida, and South Carolina markets. The Stop N Stor corporate headquarters is located in Savannah, Georgia.
Stop N Stor is currently seeking an Administrative Assistant to join our CEO/Corporate Operations team at our Corporate Office. Supporting the corporate team, the Administrative Assistant will provide a full range of high-level support, including assisting with operational assistance of the business. The ideal candidate will have a take-charge personality with the ability to handle multiple projects simultaneously. Additionally, this candidate must be extremely detail oriented with superb organizational and follow through skills. The individual will have a go-getter attitude and will be professionally persistent and assertive.
Essential Duties and Responsibilities:
- Functions as liaison between management and various departments to facilitate smooth daily company operations
- Sort and distribute incoming mail
- Organize and maintain files and databases in a concise and confidential matter
- Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
- Manage communication including emails and phone calls
- Screen phone calls, redirect calls, and take messages
- Schedule appointments, meetings, and reservations as needed
- Receive deliveries
- Maintain and order office supplies for multiple locations
- Receive invoices and review for accuracy
- Receive some A/R and scan checks in
- Record some A/P and A/R in Quickbooks
- Pull reports from Sitelink self-storage software
- Create and/or maintain excel spreadsheet records for revenue, expenses, payroll, etc.
- Coordinate staff travel arrangements including transportation and accommodations
- Organizing and assisting with Operational and Marketing contracts as needed
- Maintain company birthday calendar for employees
- Assist with other duties as needed
- Operates standard office equipment efficiently including computer, printer, VOIP phone and photocopy/scanner machine.
- Ability to diagnose and resolves basic technical hardware & software issues
- Self starter that can create and maintain master forms designed to enhance efficient office operations by applying knowledge of software applications.
Specific knowledge, skills and abilities:
· Bachelor’s Degree is preferred
· Two (2) years of experience in supporting an Officer is preferred
· Excellent communication and interpersonal skills (written and verbal)
· Heavy calendar management
· Must be self-directed with strong problem-solving skills
· Must excel in a fast-paced environment and take initiative
· Must be persistent
· Strong analytic capabilities.
· Must be proficient in Microsoft Office Suite