Utilities Manager

Required Qualifications (as Evidenced By An Attached Resume)

Bachelor's degree (foreign equivalent or higher). In lieu of a degree, four (4) years of full-time directly related experience or a combination of higher education and experience totaling four (4) years may be considered. Three (3) years of full-time experience in electrical power distribution. Supervisory experience. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes”).

Preferred Qualifications

Experience in the operations and maintenance of a 13.8 kV substation and/or 600 volt electrical infrastructure. Experience utilizing a Computerized Maintenance Management System (CMMS). Experience working in a union environment. Experience working in a large academic, research setting, or similar facility.

Brief Description Of Duties

The Utilities Manager is responsible for managing personnel and overseeing programs and policies related to the operation and maintenance of the campus electrical infrastructure. This position will work to collaboratively exchange ideas in a semi-hierarchical management style. Provides oversight and support for Facilities Operations Electricians, Residential Operations Electricians, and High Voltage Electricians. The Utilities Manager must have excellent written and verbal communication, strong computer skills, and will be responsible for writing comprehensive reports and planning projects.

• Oversee the daily operation and maintenance of the campus 69KV sub-station and associated systems, campus emergency generators and the campus natural gas system:
• Respond and oversee work performed during campus electrical outages and natural gas emergencies.
• Monitor and evaluate the condition and operational status of High Voltage infrastructure, emergency generators and the natural gas infrastructure.
• Oversee the maintenance of natural gas infrastructure on West Campus.
• Oversee the campus preventative maintenance program for all systems, ensuring appropriate records.
  
  

• Electric Shop:
• Oversee and coordinate the effective operations for University Electricians, and the repair and maintenance of all electrical equipment and systems.
• Manage the daily operations of the electrical shop and all university street lighting, to include reviewing work assignments, maintenance schedules, service programs, procedures, and practices, and implementing improvements as needed.
• Develop, coordinate, and evaluate preventive maintenance programs, procedures and policies.
• Manage work order flow to support efficient and timely completion.
• Evaluate routine maintenance tasks for staff and recommend improvements.
• Coordinate response activities in emergency and critical situations.
• Coordinate and provide technical oversight to the operations and maintenance of the 600 volt electrical infrastructure for the campus buildings.
• Coordinate and provide technical oversight to the operations and maintenance of the Campus Residences electrical infrastructure for all residential building and dining facilities. These buildings are occupied 24/7.
• Coordinate and provide technical oversight for the maintenance and repair of traffic signal systems on campus.
• Manage the maintenance, repair and upgrade of all university street lighting systems.
• Oversee the Fire Code emergency lighting test for Campus Residence buildings.
• Maintain electrical inventory for all electric shops, and create purchase orders to order supplies.
  
  

• Personnel:
• Manage employees in accordance with State and University policies, including but not limited to recruitment, training, work performance, termination, discipline, and performance evaluations. Administer applicable union/labor agreements, including grievance procedures.
• Coordinate with departmental supervisors in their oversight of employee’s planned time off requests to ensure adequate staffing.
• Meet with supervisors to review activities and provide guidance on achieving departmental and division objectives.
• Review supervisors' work assignments, maintenance schedules, service programs, procedures and practices and recommend improvements as needed.
• Ensure department and University policies and procedures are being followed in each shop.
• Participate in meetings with members of the University staff and faculty to review departmental support functions and contribute to coordination of facilities program needs.
  
  

• Safety:
• Assist with the coordination of the NFPA 70E safety training each year for Facilities and Residential Operations.
• Oversee the Personnel Protective Equipment (PPE) program for Facilities and Residential Operations. Promote and enforce compliance with safety regulations, including proper use of PPE (such as safety glasses, gloves, fire resistant clothing, etc.) and adherence to lockout/tagout procedures.
  
  

• Contract Services:
• Monitor contractor work performance, support preparation of contractor evaluations, review invoices for accuracy, and submit to Asst Director for approval and payment. Maintain records of contract service work performed.
• Request written quotes from contracted vendors for all repairs.
• Manage contract labor during emergencies, including but not limited to tunnel floods, High Temp Hot Water Leaks, gas leaks, etc.
• Manage High Voltage, Electrical and natural gas projects.
  
  

• Computerized Maintenance Management System (CMMS):
• Oversee and coordinate the use of the CMMS (INFOR) to support monitoring of daily maintenance activities and development of prioritized repair and capital improvement recommendations. Analyze and report CMMS data and track of employee output. Check CMMS numbers and data against actual field data to ensure accurate reporting.
• Record new equipment, output and input work orders, overtime billing rates and staff efficiency.
• Utilize the CMMS to identify trouble areas and equipment performance issues within the Department.
• Promote and support adherence to data entry standards.
• Analyze, monitor, and evaluate CMMS operations to support maintenance planning.
• Recommend software customizations based on departmental, campus, and equipment needs.
• Report software problems to Administration Support for resolution.
• Provide feedback and input to improve CMMS functionality as a tool for monitoring activities, projects and equipment.
  
  

• Other duties or projects as assigned as appropriate to rank and departmental mission:
• Based on departmental needs, perform other duties or projects as assigned.
  

Special Notes

This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

• Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date.
  
  

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

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Official Job Title

Assistant Facilities Program Coordinator

Job Field

Administrative & Professional (non-Clinical)

Primary Location

US-NY-Stony Brook

Department/Hiring Area

Campus Operations & Maintenance

Schedule

Full-time

Posting Start Date

May 15, 2026

Posting End Date

Jun 8, 2026, 11:59:00 PM

Salary

Commensurate with experience.

Appointment Type

Temporary

Salary Grade

SL3