What are the responsibilities and job description for the Member Services Specialist - Commack position at Stony Brook University?
Required Qualifications (as Evidenced By An Attached Resume)
Associate’s degree (foreign equivalent or higher). In lieu of degree, two (2) years of full-time direct patient/customer experience working in healthcare or customer services may be considered. Four (4) years of full-time, direct patient/customer experience working in healthcare or customer services. Experience with electronic scheduling, EMR, or other patient-based databases.
Preferred Qualifications
Bachelor’s degree (foreign equivalent or higher). Familiarity with HIPAA. Familiarity with the World Trade Center Health Program and its benefits. Proficiency with Microsoft Word and Excel.
Brief Description Of Duties
The Member Services Specialist reports to the Supervisor for Member Services and works as part of a team that is centered upon assisting those that are certified to be part of the World Trade Center Health Program at Stony Brook. This role entails a combination of customer service work on the telephone, mainly scheduling, and discharging and intaking patients in our clinic. Other tasks could be assigned as needed by the supervisor to assist patients with their needs. The successful incumbent must possess excellent communication and organizational skills. Experience working with data and excellent attention to detail. Ability to work independently to accomplish assignments and work well with others as part of a team. Additional experience in motivational techniques to increase program participation or in patient/client retention. Experience with retention strategy. Training in customer service, specifically skilled at effectively dealing with the customer.
Duties
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
SUNY Research Foundation: A Great Place to Work.
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Official Job Title
Clerical Specialist II
Job Field
Clerical/Secretarial
Primary Location
US-NY-Commack
Department/Hiring Area
Dept of Med - WTCHP
Schedule
Full-time
Posting Start Date
Mar 5, 2026
Posting End Date
Mar 19, 2026, 10:59:00 PM
Salary
$48,000-$55,000
Appointment Type
Regular
Salary Grade
N7
SBU Area
The Research Foundation for The State University of New York at Stony Brook
Associate’s degree (foreign equivalent or higher). In lieu of degree, two (2) years of full-time direct patient/customer experience working in healthcare or customer services may be considered. Four (4) years of full-time, direct patient/customer experience working in healthcare or customer services. Experience with electronic scheduling, EMR, or other patient-based databases.
Preferred Qualifications
Bachelor’s degree (foreign equivalent or higher). Familiarity with HIPAA. Familiarity with the World Trade Center Health Program and its benefits. Proficiency with Microsoft Word and Excel.
Brief Description Of Duties
The Member Services Specialist reports to the Supervisor for Member Services and works as part of a team that is centered upon assisting those that are certified to be part of the World Trade Center Health Program at Stony Brook. This role entails a combination of customer service work on the telephone, mainly scheduling, and discharging and intaking patients in our clinic. Other tasks could be assigned as needed by the supervisor to assist patients with their needs. The successful incumbent must possess excellent communication and organizational skills. Experience working with data and excellent attention to detail. Ability to work independently to accomplish assignments and work well with others as part of a team. Additional experience in motivational techniques to increase program participation or in patient/client retention. Experience with retention strategy. Training in customer service, specifically skilled at effectively dealing with the customer.
Duties
- Provide high quality customer service and connect members to Program services. Welcome new patients to our clinic and encourage members to schedule their annual monitoring visit, with a focus on hard-to-motivate and hard-to-reach members. Implement a variety of retention strategies to improve retention rates. Educate members on WTC Health Program benefits, changes in the Program, local events, activities and research opportunities. Assist members by answering questions, helping to resolve issues and helping members navigate the Program. Use motivational interviewing techniques to identify barriers to participation and work with members to overcome barriers and achieve goals.
- Manage intake and discharge in the clinics (this is part of the member services model, with MSS staff rotating from call center, intake and discharge). Connect members to care coordinators, case managers, social workers, pharmacy and others to assist in resolving patient needs. As a point person for the member, follow-up and ensure all needs were taken care of.
- Locate lost members by utilizing online search services, follow-up and track down most current contact data. Record data based on findings.
- Log all interactions with members into a contact log, which requires pulling customer complaints and entering them into a separate log.
- Other duties as assigned, such as assisting with keeping a supply inventory for the satellite office, or helping with the planning of the annual picnic.
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.
- The incumbent must be willing to work and travel between the Westbury and Commack clinic locations. Occasional Evenings and Saturdays will be required.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
SUNY Research Foundation: A Great Place to Work.
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Official Job Title
Clerical Specialist II
Job Field
Clerical/Secretarial
Primary Location
US-NY-Commack
Department/Hiring Area
Dept of Med - WTCHP
Schedule
Full-time
Posting Start Date
Mar 5, 2026
Posting End Date
Mar 19, 2026, 10:59:00 PM
Salary
$48,000-$55,000
Appointment Type
Regular
Salary Grade
N7
SBU Area
The Research Foundation for The State University of New York at Stony Brook
Salary : $48,000 - $55,000