What are the responsibilities and job description for the Business Systems Analyst position at Stony Brook University?
Required Qualifications (as Evidenced By An Attached Resume)
Bachelor’s degree (foreign equivalent or higher). Three (3) years of professional full-time related administrative experience. Experience with Queries using SQL and/or PS Query, proficiency in data analysis. Proficiency in MS Word, Outlook, and Excel. Experience designing and documenting workflows. Ability to analyze and document complex business processes.
Preferred Qualifications
Advanced degree (foreign equivalent or higher) in business, technology, or finance. Peoplesoft experience. Experience working in a Financial Aid office. Experience with external partner system integration (third-party applications). Experience in multiple modules of PeopleSoft Campus Solutions, especially financial aid modules. Experience translation end users’ needs to process flows. Experience working in a Higher Education environment.
Brief Description Of Duties
This position’s main responsibility is to ensure the operational efficacy and quality of the organization’s business process and system performance as well as serve as a key liaison between functional and technical teams, driving strategic system improvements, compliance, and operational efficiency within financial aid technology. The Business Systems Analyst will design and document workflow, as well as manage and provide solutions to our new business ideas and conceptualize the office’s latest technological paths in our PeopleSoft environment. The Business Systems Analyst will need to understand the end user’s business requirements and business process management and then translate this to software requirements. The analyst provides technical expertise, workflow optimization, and cross-functional collaboration to enhance financial aid system performance and user experience. Creative thinking, self-motivation, accuracy, organization, and attention to detail are required attributes.
Duties
System Support & Optimization
Special Notes
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Official Job Title
Financial Aid Advisor
Job Field
Administrative & Professional (non-Clinical)
Primary Location
US-NY-Stony Brook
Schedule
Full-time
Posting Start Date
Aug 24, 2026
Posting End Date
Sep 7, 2026, 11:59:00 PM
Salary
70,000 - 80,000
Appointment Type
Term
Salary Grade
SL3
Bachelor’s degree (foreign equivalent or higher). Three (3) years of professional full-time related administrative experience. Experience with Queries using SQL and/or PS Query, proficiency in data analysis. Proficiency in MS Word, Outlook, and Excel. Experience designing and documenting workflows. Ability to analyze and document complex business processes.
Preferred Qualifications
Advanced degree (foreign equivalent or higher) in business, technology, or finance. Peoplesoft experience. Experience working in a Financial Aid office. Experience with external partner system integration (third-party applications). Experience in multiple modules of PeopleSoft Campus Solutions, especially financial aid modules. Experience translation end users’ needs to process flows. Experience working in a Higher Education environment.
Brief Description Of Duties
This position’s main responsibility is to ensure the operational efficacy and quality of the organization’s business process and system performance as well as serve as a key liaison between functional and technical teams, driving strategic system improvements, compliance, and operational efficiency within financial aid technology. The Business Systems Analyst will design and document workflow, as well as manage and provide solutions to our new business ideas and conceptualize the office’s latest technological paths in our PeopleSoft environment. The Business Systems Analyst will need to understand the end user’s business requirements and business process management and then translate this to software requirements. The analyst provides technical expertise, workflow optimization, and cross-functional collaboration to enhance financial aid system performance and user experience. Creative thinking, self-motivation, accuracy, organization, and attention to detail are required attributes.
Duties
System Support & Optimization
- Provide daily Financial Aid System support to all financial aid users. Troubleshoot and resolve general functional inquiries, query requests and other inquiries related to financial aid systems, system setup, and production related inquiries.
- Maintain system security, configurations, and access controls.
- Implement data integrity protocols and quality assurance standards.
- Ensure efficient utilization of PeopleSoft Campus Solutions and other financial aid systems.
- Assist with the analysis of future system business needs, performing quality control measures to address system compliance, document financial aid processes, gap analysis, and ensuring data integrity.
- Design and document functional workflows, re-engineering business processes based on evolving regulations. Translating end-user needs into actionable system enhancements and automation strategies.
- Oversee data exchanges with internal and external partners, ensuring compliance with federal and state regulations.
- Facilitate and maintain data security integration. Assist in the implementation of upgrades/bundles/patches. Assist in the reviewing/analyzing of revised delivered system specifications.
- Consult with end users and create design plans through investigation of current processes and needs.
- Act as liaison between business units and IT, translating technical concepts into functional solutions.
- Support system-related projects, upgrades, and implementations, including testing and validation phases.
- Facilitate training and knowledge-sharing for staff across departments.
- Provide suggestions to the core team during the development stage to meet the business needs.
- Communicate modification change requests with internal/external (i.e. other departments on campus or sister campus) teams to deliver functional requirements.
- Provide status updates to development teams. Manage/document any change requests related to the working project plans.
- Collect and analyze the organization’s business requirements and transfer the knowledge to the functional and technical development teams. Facilitate business process re-engineering based on new regulatory requirements.
- Generate and maintain financial aid reports, tracking system performance and compliance.
- Collaborate with finance and enrollment teams on data analytics to drive strategic decision-making.
- Prepare accurate and detailed requirement specification documents, user interface guides, and functional specification documents.
- Document the acquired results of analysis and workflow by designing test scenarios. Assist in the evaluation of the data collected through task analysis to ensure the program is functioning accurately by coordinating with the groups of the business unit who test, validate, and evaluate new applications and functions.
Special Notes
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Official Job Title
Financial Aid Advisor
Job Field
Administrative & Professional (non-Clinical)
Primary Location
US-NY-Stony Brook
Schedule
Full-time
Posting Start Date
Aug 24, 2026
Posting End Date
Sep 7, 2026, 11:59:00 PM
Salary
70,000 - 80,000
Appointment Type
Term
Salary Grade
SL3
Salary : $4,000