What are the responsibilities and job description for the Assistant Learning Specialist position at Stony Brook University?
We are the Division of Undergraduate Education
Click here for more information about the Division of Undergraduate Education
Required Qualifications (as Evidenced By An Attached Resume)
Bachelor’s degree obtained by June 1, 2026 (foreign equivalent or higher). Two (2) years of full-time experience working with undergraduate students in an educational setting (related student experience may be considered but will be prorated). Experience working in a learning center, student support service, academic advising, or counseling within a high school or university setting, professional or student experience will be accepted.
Preferred Qualifications
Master’s degree in higher education/student affairs, education, psychology, learning sciences, social work, counseling, or related discipline. Experience conducting presentations or facilitating workshops. Experience facilitating one-on-one or small-group discussions with high school or college-aged individuals focused on academic/student success. Experience coordinating programs or events. Experience interacting with a diverse student population in an academic environment.
Brief Description Of Duties
The Assistant Learning Specialist provides academic skill-building support to undergraduate students, advancing the university’s mission of retention, persistence, and graduation by helping students develop self-regulated learning habits and overcome barriers to academic success. The assistant learning specialist leads students through active skill-building techniques, serves as a vital link to campus resources through intentional referrals, and tracks student outcomes to ensure measurable academic growth. Under the leadership of a learning specialist, the assistant learning specialist collaborates with divisional and campus-wide partners to support and facilitate initiatives focused on both proactive academic preparation for incoming students and intensive academic recovery for those facing academic challenges. The role also supports the broader development, delivery, and supervision of the center's programming, which may include accountability study groups, skill-based peer tutoring, integrated support labs/workshops, presentations, and specialized course instruction. The assistant learning specialist prioritizes both academic rigor and student belonging, empowering students to transition from passive studying to self-regulated, metacognitive learning in a research university environment.
This role is designed for a growth-oriented professional with strong organizational and interpersonal communication skills. The incumbent must be eager to build their knowledge of how students learn and be able to translate complex theories into practical, actionable study behaviors for undergraduate students. The ideal candidate will be able to work independently as well as part of a dynamic team with a collaborative approach to problem solving.
Academic Success Coaching
Special Notes
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
There may be times when evening and weekend hours are needed to support student success activities.
In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Official Job Title
Staff Assistant
Job Field
Administrative & Professional (non-Clinical)
Primary Location
US-NY-Stony Brook
Department/Hiring Area
Academic Success and Tutoring Center
Schedule
Full-time
Posting Start Date
May 4, 2026
Posting End Date
May 18, 2026, 8:59:00 PM
Salary
$62,000
Appointment Type
Term
Salary Grade
SL2
- We are student-centered departments dedicated to fostering and enhancing the ever-evolving undergraduate academic experience.
- We implement and support innovative teaching, advising, and student interventions that strategically promote student success, retention and graduation.
- We strive to create meaningful relationships with students and value collaboration with colleagues across academic and administrative areas to ensure students experience an inclusive and engaging environment.
- We are constantly evolving. We are a division of creative, forward thinking and solutions-focused staff, who are committed to professional growth, training, research initiatives and collaboration within our area and with campus partners.
Click here for more information about the Division of Undergraduate Education
Required Qualifications (as Evidenced By An Attached Resume)
Bachelor’s degree obtained by June 1, 2026 (foreign equivalent or higher). Two (2) years of full-time experience working with undergraduate students in an educational setting (related student experience may be considered but will be prorated). Experience working in a learning center, student support service, academic advising, or counseling within a high school or university setting, professional or student experience will be accepted.
Preferred Qualifications
Master’s degree in higher education/student affairs, education, psychology, learning sciences, social work, counseling, or related discipline. Experience conducting presentations or facilitating workshops. Experience facilitating one-on-one or small-group discussions with high school or college-aged individuals focused on academic/student success. Experience coordinating programs or events. Experience interacting with a diverse student population in an academic environment.
Brief Description Of Duties
The Assistant Learning Specialist provides academic skill-building support to undergraduate students, advancing the university’s mission of retention, persistence, and graduation by helping students develop self-regulated learning habits and overcome barriers to academic success. The assistant learning specialist leads students through active skill-building techniques, serves as a vital link to campus resources through intentional referrals, and tracks student outcomes to ensure measurable academic growth. Under the leadership of a learning specialist, the assistant learning specialist collaborates with divisional and campus-wide partners to support and facilitate initiatives focused on both proactive academic preparation for incoming students and intensive academic recovery for those facing academic challenges. The role also supports the broader development, delivery, and supervision of the center's programming, which may include accountability study groups, skill-based peer tutoring, integrated support labs/workshops, presentations, and specialized course instruction. The assistant learning specialist prioritizes both academic rigor and student belonging, empowering students to transition from passive studying to self-regulated, metacognitive learning in a research university environment.
This role is designed for a growth-oriented professional with strong organizational and interpersonal communication skills. The incumbent must be eager to build their knowledge of how students learn and be able to translate complex theories into practical, actionable study behaviors for undergraduate students. The ideal candidate will be able to work independently as well as part of a dynamic team with a collaborative approach to problem solving.
Academic Success Coaching
- Lead recurring academic success coaching sessions on topics such as evidence-based learning strategies, study behaviors, time management, test-taking strategies, note-taking strategies, reading comprehension, and self-advocacy skills
- Create personalized academic success plans for students, monitor students’ academic and skill-building progress, and maintain accurate records of student interactions
- Build and maintain collaborative relationships with other student support services, ensuring seamless two-way referrals that connect students with appropriate resources
- Manage a dedicated student caseload primarily facilitating recurring small-group sessions while maintaining the flexibility to provide individualized support as needed to meet specific student outcomes and retention goals
- Provide on-going outreach and support to students with lower academic preparation, helping them transition to university-level expectations before academic struggles arise
- Assist with implementing specialized interventions for students on academic action, focusing on metacognitive strategies, behavioral changes, and resource referrals
- Participate in on-going training and professional development to increase knowledge of evidence-based learning, the science of learning, student development, and trends in higher education
- Design and facilitate workshops, programs, and initiatives that directly support undergraduate students’ development as learners at a four-year research university
- Deliver presentations on academic success topics and potentially serve as an instructor for designated academic success courses
- Support the development, facilitation, and supervision of the center's programming which may include accountability study groups, skill-based peer tutoring, integrated support labs/workshops, presentations, and specialized course instruction
- Design and curate a suite of evidence-based academic success resources such as study guides, instructional videos, and social media content tailored to undergraduate learners
- Provide guidance, training, and supervision to undergraduate student staff, peer tutors, and mentors
- Assist with student staff recruitment and onboarding efforts
- Utilize student success software, currently EAB Navigate360, to outreach to students, maintain accurate records, and monitor student progress
- Assist the learning specialists in gathering qualitative and quantitative data for mid-year and annual assessment reports
- Represent the ASTC at campus-wide events, orientations, classes, workshops, and meetings
- Help to promote ASTC services to the campus community
- Assist with division priorities, including supporting division-wide success initiatives
- Collaborate with division and campus-wide partners to align coaching efforts with broader university retention goals
Special Notes
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
There may be times when evening and weekend hours are needed to support student success activities.
In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Official Job Title
Staff Assistant
Job Field
Administrative & Professional (non-Clinical)
Primary Location
US-NY-Stony Brook
Department/Hiring Area
Academic Success and Tutoring Center
Schedule
Full-time
Posting Start Date
May 4, 2026
Posting End Date
May 18, 2026, 8:59:00 PM
Salary
$62,000
Appointment Type
Term
Salary Grade
SL2
Salary : $4,000 - $62,000