What are the responsibilities and job description for the Assistant Director, Donor Experience position at Stony Brook University?
Required Qualifications (as Evidenced By An Attached Resume)
Bachelor’s degree (foreign equivalent or higher). Three (3) years of full-time experience in donor experience, alumni relations, communications, advancement services, project management and/or related fields.
Preferred Qualifications
Master’s degree (foreign equivalent or higher). Experience working in a university, nonprofit, government or municipal environment, and/or large healthcare system. Experience coordinating donor stewardship programs, financial or fund reporting, advancement databases, or project management in a higher education or nonprofit environment. Experience coordinating financial or fund reporting related to endowments, scholarships, or philanthropic funds. Experience with Microsoft Office Suite and/or Google Workspace.
Brief Description Of Duties
Reporting to the Director of Donor Experience, the Assistant Director of Donor Experience plays an important role in advancing the stewardship and recognition of philanthropic support to Stony Brook University.
The Assistant Director will manage projects for several Donor Experience processes inclusive of creating, managing, and executing programs that steward and recognize donors via written communications, reports, events, and physical recognition while developing the skills and tangible results to accelerate your professional development.
This role works closely with development officers, Data Services, the Stony Brook Foundation, Marketing and Communications and external vendors to ensure stewardship efforts are accurate, timely and aligned with institutional standards.
Process Coordination and Improvement:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
SUNY Research Foundation: A Great Place to Work.
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Official Job Title
Administrative Staff Assistant III
Job Field
Administrative & Professional (non-Clinical)
Primary Location
US-NY-Stony Brook
Department/Hiring Area
Advancement
Schedule
Full-time
Posting Start Date
Apr 1, 2026
Posting End Date
Apr 15, 2026, 11:59:00 PM
Salary
$75,000 - $85,000
Appointment Type
Regular
Salary Grade
E3
SBU Area
The Research Foundation for The State University of New York at Stony Brook
Bachelor’s degree (foreign equivalent or higher). Three (3) years of full-time experience in donor experience, alumni relations, communications, advancement services, project management and/or related fields.
Preferred Qualifications
Master’s degree (foreign equivalent or higher). Experience working in a university, nonprofit, government or municipal environment, and/or large healthcare system. Experience coordinating donor stewardship programs, financial or fund reporting, advancement databases, or project management in a higher education or nonprofit environment. Experience coordinating financial or fund reporting related to endowments, scholarships, or philanthropic funds. Experience with Microsoft Office Suite and/or Google Workspace.
Brief Description Of Duties
Reporting to the Director of Donor Experience, the Assistant Director of Donor Experience plays an important role in advancing the stewardship and recognition of philanthropic support to Stony Brook University.
The Assistant Director will manage projects for several Donor Experience processes inclusive of creating, managing, and executing programs that steward and recognize donors via written communications, reports, events, and physical recognition while developing the skills and tangible results to accelerate your professional development.
This role works closely with development officers, Data Services, the Stony Brook Foundation, Marketing and Communications and external vendors to ensure stewardship efforts are accurate, timely and aligned with institutional standards.
- Donor Stewardship and Recognition Project Management:
- Serve as project manager, lead writer, and researcher for key donor stewardship and recognition initiatives including scholarship stewardship communications; reporting, impact and endowment reporting; and physical recognition efforts.
- Maintain tracking systems and documentation to monitor stewardship and recognition deliverables and reporting timelines.
- Financial and Fund Reporting Coordination:
- Coordinate with Data Services and the Stony Brook Foundation to obtain and verify financial data used in donor reporting.
- Submit requests, review and troubleshoot issues, and prepare for stakeholders accurate financial and fund information to support the production and delivery of donor-facing reports.
- Vendor and Production Coordination:
- Coordinate with vendors to ensure deliverables meet quality standards and project schedules for stewardship reporting, recognition and related materials.
- Assist in identifying opportunities to improve stewardship workflows, reporting processes and project coordination across Donor Experience.
- Other duties as assigned.
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
SUNY Research Foundation: A Great Place to Work.
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Official Job Title
Administrative Staff Assistant III
Job Field
Administrative & Professional (non-Clinical)
Primary Location
US-NY-Stony Brook
Department/Hiring Area
Advancement
Schedule
Full-time
Posting Start Date
Apr 1, 2026
Posting End Date
Apr 15, 2026, 11:59:00 PM
Salary
$75,000 - $85,000
Appointment Type
Regular
Salary Grade
E3
SBU Area
The Research Foundation for The State University of New York at Stony Brook
Salary : $75,000 - $85,000