What are the responsibilities and job description for the Temporary Employee Health Administrative Assistant - Southampton Hospital position at Stony Brook Southampton Hospital?
Position Summary
Assists with maintaining and overseeing Employee Health processes and records such as; assisting with maintaining employee health records, computer entry into data systems and processing incoming forms related to; worker's compensation, other medical leaves, return to work notes, emails and faxes through the Employee Health login. Answering phones and messages, and assisting with follow-up phone calls to employees. Perform vitals on employees visiting the office for acute illnesses. Maintain office supplies as needed: various N95 masks, needles, syringes, specimen swabs, alcohol pads, Band-Aids, etc. Assist with Employee Health events such as the Flu pod and Fit Testing pods. Assist with scheduling employee appointments, vaccinations, record releases and return-to-work evaluations.
Duties of an Employee Health Administrative Assistant may include the following but are not limited to:
Qualifications
Stony Brook Southampton Hospital as part of the Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500 employees).
StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. . StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including , promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. .StaffCo is fully responsible for providing all payroll and human resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.
Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.
Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Job Field
Other
Primary Location
US-NY-Southampton
Department/Hiring Area
Human Resources
Schedule
Full-time
Posting Start Date
Apr 15, 2025
Posting End Date
Ongoing
Salary
$23.07 / Hour
Assists with maintaining and overseeing Employee Health processes and records such as; assisting with maintaining employee health records, computer entry into data systems and processing incoming forms related to; worker's compensation, other medical leaves, return to work notes, emails and faxes through the Employee Health login. Answering phones and messages, and assisting with follow-up phone calls to employees. Perform vitals on employees visiting the office for acute illnesses. Maintain office supplies as needed: various N95 masks, needles, syringes, specimen swabs, alcohol pads, Band-Aids, etc. Assist with Employee Health events such as the Flu pod and Fit Testing pods. Assist with scheduling employee appointments, vaccinations, record releases and return-to-work evaluations.
Duties of an Employee Health Administrative Assistant may include the following but are not limited to:
- Assists with maintaining Employee Health processes. Employee physical health files, computer entry of information.
- Assists with processing incoming forms and information related to: worker's compensation updates, medical leave adjustments or updates, MD notes, emails and faxes related to Employee Health matters.
- Answering the phone and directing Employee's either to the manager or other department heads within the hospital after reviewing with EH manager.
- Performs vitals on employees coming in with acute illnesses or injuries and assists with completing incidence and occurrence reports.
- Assisting with follow-up phone calls to Employees in regard to various topics.
- Assists with maintaining office supplies as needed: n05 masks, fit testing supplies, needles, syringes, specimen swabs, alcohol pads, etc.
- Assist with the coordination and management of Employee Health events such as Flu pod's and annual Fit testing.
- Assist with scheduling employee appointments as needed: vaccinations, vaccination follow-up bloodwork, record releases, and return to work evaluations.
- Maintains communication with the Employee Health Manager about various updates throughout the shift.
Qualifications
- High School Diploma
- Computer knowledge of MS Excel, PowerPoint and Word
- Interpersonal and communication skills
- Organizational, multi-tasking and attention to detail
- Medical Assistant Certification
- BLS Certification
- Prior experience in an outpatient medical office
- Prolonged, extensive, or considerable standing/walking/sitting
- Lifts supplies/equipment
- Considerable stooping, bending, kneeling
- Excellent auditory and visual acuity
- Stony Brook Medicine is a smoke-free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook Southampton Hospital and related facilities.
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Southampton Hospital's Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen*
- Meet Regulatory Requirements for pre - employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
- The Human Resources department will be responsible for any fee incurred for examination .
Stony Brook Southampton Hospital as part of the Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500 employees).
StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. . StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including , promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. .StaffCo is fully responsible for providing all payroll and human resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.
Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.
Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Job Field
Other
Primary Location
US-NY-Southampton
Department/Hiring Area
Human Resources
Schedule
Full-time
Posting Start Date
Apr 15, 2025
Posting End Date
Ongoing
Salary
$23.07 / Hour
Salary : $23
