HR Generalist/Payroll Specialist

An exempt clerical position responsible for functions related to payroll, personnel information and employee documentation. Responsible for developing and implementing the full cycle of recruitment from the initial point of contact with qualified candidates through hiring.

Responsibilities:

• Ensures new employees receive appropriate items including employee ID badge, insurance/benefit information, orientation materials. Adds data to employee census.
• Ensures terminated employee data is removed from appropriate employee databases, including insurance/benefits, time/leave date, employee census and file is moved to inactive status.
• Coordinate events relating to on-boarding, orientation/benefits.
• Participates in annual open enrollment benefit period and processes benefit documents.
• Works with department directors and managers to identify professional staff needs and to develop a strategic recruitment plan.
• Responsible for reviewing applicants and screening potential candidates, including initial screening interviews.
• Reviews and checks all candidate references.
• Screen or interview candidates as needed.
• Familiar with FMLA, Workman’s Comp and Disability policies and paperwork.
• Processes Cobra, long-term disability and FMLA paperwork.
• Processes employee time sheets and checks for accuracy. Clarifies inconsistencies with supervisors.
• Verifies sick leave, vacation hours, and overtime by comparing authorization form to time reports.
• Enters all insurance and ancillary deductions.
• Adds and terminates employees from payroll and accounting systems.
• Processes employment verification forms, wage assignments, levies and child support.
• Enters biweekly payroll journal into accounting system.
• Distributes payroll checks to the appropriate department.
• Standardize HR processes.
• Other duties as assigned.

Qualifications:

• Some college preferred or Bachelor’s degree in business or related field
• Minimum two years’ experience in administrative assistant position and/or recruitment experience in health care required.
• Minimum of five years of payroll experience.
• Proficient in Excel and Word.
• Knowledge of payroll and employment documentation.
• Knowledge of computer and HR software application.
• Knowledge of employee benefits.
• Knowledge of employment laws.
• Knowledge of Leave of Absence, Worker's Comp, FMLA & Disability Claims
• Knowledge of various recruitment methods.
• Ability to coordinate and prioritize multiple tasks, projects and schedules.
• Ability to establish/maintain effective relations with staff at all levels.
• Ability to handle sensitive and confidential employee information in a profession manner.
• Ability to plan and coordinate multiple administrative projects.
• ADP TotalSource experience preferred
• Travel required between Commack and Hampton Bays locations.

Physical Demands:

May spend a great deal of their professional day walking, standing, moving, and manipulating equipment, as well as lifting and moving objects, equipment and supplies. It is reasonable to anticipate lifting 20-25 pounds in any given day. Bending or twisting of the body may also be a frequent occurrence. Must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard.