Part-Time / Seasonal Accounts Payable

About Us

At Embergrove Hospitality Group, we are committed to creating a true home-away-from-home experience for our clients’ guests, as well as innovative systems and hands-on support for you. At the heart of it all is a focus on people — empowering the people we work with and creating inviting experiences for everyone they serve — and an unwavering commitment to doing the right thing, the right way.

We follow the Embergrove Compass:

• Be proud but never satisfied.
• Know and act on the goals of the team you serve.
• Opportunities do not happen — you create them.
• Learning and service are an infinite game.
• Do it big, do it right, do it right now.

Are you ready to join our journey? Let’s connect!

PAY RANGE: $23 per hour

JOB SUMMARY

The Part-Time / Seasonal Accounts Payable position provides support to the company’s accounting team by assisting with the processing, organization, and maintenance of accounts payable records. This position helps ensure invoices and payments are processed accurately and timely while maintaining organized financial documentation.

REPORTS TO AND IS SERVED BY: Controller / Accounting Leadership
FLSA DESIGNATION: Non-Exempt

WHAT TO EXPECT

• Invoice Processing: Receive, review, code, and process invoices and payment requests in accordance with company procedures.
• Data Entry: Accurately enter invoice and payment information into the company’s accounting systems.
• Invoice Review: Review invoices for appropriate documentation, approvals, coding, and accuracy.
• Vendor Communication: Communicate with vendors and internal departments regarding invoices, payment questions, and account information as needed.
• Payment Support: Assist with preparing and processing vendor payments and maintaining payment records.
• Filing & Organization: Maintain organized electronic and physical accounting records and supporting documentation.
• Reconciliations: Assist with reviewing vendor accounts and reconciling invoices, payments, and account balances as needed.
• Research: Research invoice discrepancies, missing documentation, duplicate invoices, or other payment-related questions.
• Reporting: Assist with basic accounts payable reporting and providing information to the accounting team.
• Administrative Support: Provide general accounting and administrative support to the Controller and accounting team as needed.

WORK EXPECTATIONS & RESPONSIBILITIES

• Strong attention to detail and accuracy when working with financial information.
• Ability to organize and prioritize multiple invoices, requests, and deadlines.
• Ability to maintain confidentiality of company and vendor information.
• Ability to work independently and efficiently.
• Ability to work effectively in a fast-paced and changing environment.
• Willingness to adapt to a variety of tasks, including "Other duties as assigned."
• Maintain an open line of communication with the accounting team and company departments.

PROUD OWNER

• Attention to detail and commitment to accurate work.
• Strong organizational and time-management skills.
• Dependable and consistent follow-through.
• Willingness to learn and support the needs of the accounting team.

HELD ACCOUNTABLE TO

• Accurate and timely processing of invoices and payments, organized financial records, proper documentation, and dependable support of the company’s accounts payable operations.

EDUCATION AND EXPERIENCE

• Previous accounts payable, accounting, bookkeeping, or administrative experience preferred but not mandatory.
• Basic understanding of accounting principles preferred.
• Experience with accounting software and Microsoft Office preferred.
• Strong computer and data entry skills.

TRAVEL: N/A
POSITION: REMOTE

FROM-THE-HEART HOSPITALITY

Embergrove Hospitality Group considers all applicants for employment without regard to race, religion, gender, sexual orientation, national origin, age, disability, or status as a US military veteran in accordance with federal law. In addition, we comply with applicable state and local laws prohibiting discrimination in employment wherever we maintain facilities. We also provide reasonable accommodation to individuals with a disability in accordance with applicable laws. Embergrove Hospitality Group is committed to a drug-free workplace.