Administrative Assistant / Marketing Assistant

We are seeking a highly organized, upbeat, and reliable Administrative & Marketing Assistant to support daily office operations and assist our marketing team. The ideal candidate is a master multi-tasker with excellent communication skills, strong attention to detail, and a genuine desire to help others. This role requires professionalism, accuracy, and the ability to thrive in a fast-paced environment while providing a consistently positive experience for clients, visitors, and team members.

Key Responsibilities

Client Service & Office Support

• Answer, screen, and route incoming phone calls; provide polite and professional communication via phone, email, and mail.
• Greet clients and visitors warmly, ensuring a seamless and welcoming experience.
• Perform general office tasks such as filing, organizing records, making copies, saving invoices and receipts, and assisting with meeting setup.
• Handle money movement tasks accurately, including check deposits and related documentation.
• Maintain a clean, organized, and efficient office environment.

Administrative Duties

• Provide real-time scheduling support, coordinate meetings, and prevent scheduling conflicts.
• Assist with preparing reports, presentations, and other administrative projects.
• Support compliance processes, including submitting marketing materials for approval and ensuring documentation meets firm requirements.
• Work collaboratively with various team members and assist wherever needed to keep operations running smoothly.

Marketing & Event Support

• Assist the marketing lead with event planning, preparation, logistics, and follow-up tasks.
• Support execution of marketing initiatives by organizing materials, tracking approvals, and helping coordinate external communications.
• Perform general marketing administrative tasks as assigned.

Requirements

• Prior administrative or office support experience required; marketing experience a plus.
• Strong computer proficiency, including Microsoft Office (Outlook, Word, Excel, PowerPoint) and the ability to learn industry-specific software.
• Excellent verbal and written communication skills; strong typing, note-taking, and documentation abilities.
• Highly detail-oriented with a strong commitment to accuracy and follow-through.
• Demonstrated ability to multitask, stay organized, and meet deadlines in a dynamic environment.
• A proactive, positive, team-oriented attitude with the flexibility to take on tasks both big and small.
• Strong integrity with the ability to maintain strict confidentiality.
• Valid driver's license and ability to pass a criminal background check.
• Ability to work independently with minimal supervision while maintaining a high standard of performance.
• Energetic, eager to learn, cooperative, and committed to creating a positive experience for clients and coworkers.

Pay: $22.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person

Salary : $22 - $26