High School Secretary #704 Franklin High School

DEFINITION

To perform a variety of complex and responsible clerical and secretarial duties; oversee the clerical support functions of the school office; and perform related duties as assigned. May exercise functional supervision over clerical positions and/or student services.

EXAMPLES OF DUTIES

• Act as receptionist; screen calls and visitors, and refer inquiries as appropriate
• Explain District and school policies and procedures in person or by phone; assist students, parents and teachers
• Make appointments and arrange conferences and meetings as directed by an administrator
• Compose routine correspondence and independently prepare correspondence not requiring administrator’s personal attention
• Type a variety of material from rough draft or verbal instructions
• Transcribe dictation from rough draft, or dictaphone recordings as assigned
• Perform routine personnel, budget, and payroll functions; order, receive, and store a variety of office and school supplies
• Gather, organize, and prepare information for reports
• Initiate and maintain a variety of files and records of information such as payroll, budget, and personnel; maintain records of vacation time and sick leave taken by classified staff
• Maintain various financial and statistical records
• Verify, balance and adjust accounts; post, assemble, and tabulate the school budget and categorical budgets
• Maintain financial records of cash transactions and receipts issued; rebate monies to accounting
• Administer first aid to students as necessary
• Maintain control of keys for the entire school
• Required to operate a personal computer for the purpose of word processing, data entry, and/or database inquiry
• Maintain site, room and computerized inventory of furniture, equipment, and instructional materials
• Maintain regular and prompt attendance in the work place
  
  

Minimum Qualifications

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Modern school office methods, procedures, and equipment.
• Business letter writing techniques.
• Record keeping principles and procedures.
• Rules, regulations, laws and policies governing the District.
• Principles of supervision, training and performance evaluation.
• Bookkeeping and accounting procedures.
• Oral and written communication skills.
  
  

And The Ability To

• Learn the procedures and operating details of the school to which assigned
• Interpret and apply District and school policies, laws, and rules
• Establish and maintain effective working relationships with staff, students and the general public
• Type at a speed of 45 words per minute
• Transcribe dictated material by using any appropriate skills such as transcriber or speed writing
• Perform mathematical calculations quickly and accurately
• Work independently in the absence of supervision
• Analyze situations carefully and adopt effective courses of action
• Compile and maintain complex and extensive records and prepare reports
• Understand and carry out oral and written directions
• Train assigned staff
• Communicate effectively, orally and in writing
• Assist with training clerical staff as assigned
• Physical capability sufficient to perform job tasks
• Develop and maintain cooperative working relationships with those contacted in the course of work
• Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described
  
  

Education, Training, And Experience

Any combination of education, training and/or experience equivalent to completion of the twelfth grade and three years of broad and varied experience required in secretarial or clerical work, preferably including at least one year in a school district at the secondary level.

WORKING CONDITIONS

Indoor work environment

PHYSICAL DEMANDS

Employee In This Position Must Have/be Able To

• Enter data into a computer terminal/typewriter and operate standard office equipment
• Sit for extended periods of time
• See and read a computer screen and printed matter with or without vision aids
• Hear and understand speech at normal levels and on the telephone, with or without hearing aids
• Lift and/or carry up to 25 lbs at waist height for short distances
• Bend at the waist
• Reach overhead, above the shoulders and horizontally, grasp, push/pull