Procurement Administrative Assistant

Summary

JOB DESCRIPTION

We are seeking a detail-oriented and organized Procurement Administrative Assistant to support our procurement team. The ideal candidate will assist with the daily administrative operations of the procurement department, ensuring the smooth and efficient handling of purchase orders, supplier communications, and inventory tracking. This role requires excellent organizational skills, a strong understanding of procurement processes, and the ability to work collaboratively in a fast-paced environment.

Duties

• Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers
• Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.
• Purchase Order Management: Prepare, review, and process purchase orders, ensuring accuracy and compliance with company policies.
• Supplier Coordination: Communicate with suppliers to confirm orders, delivery dates, and resolve any issues related to orders or invoices.
• Inventory Tracking: Assist in monitoring and maintaining inventory levels, ensuring that stock levels are aligned with company requirements.
• Documentation: Maintain accurate records of procurement activities, including purchase orders, invoices, and delivery receipts.
• Administrative Support: Provide general administrative support to the procurement team, including scheduling meetings, preparing reports, and maintaining departmental files.
• Data Entry: Input and update procurement-related data in the company's ERP system, ensuring that information is accurate and up to date.
• Vendor Relations: Support the procurement team in developing and maintaining positive relationships with suppliers and vendors.
• Compliance: Ensure all procurement activities adhere to company policies, procedures, and relevant regulations.
  
  

Qualifications

• Education: High school diploma or equivalent; Associate’s degree in Business Administration or a related field is preferred.
• Experience: 1-2 years of experience in a procurement or administrative role.
• Skills:
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with ERP systems is a plus.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in data entry and documentation.
  

Additional Requirements

• Ability to multitask and prioritize tasks in a fast-paced environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Willingness to learn and adapt to new processes and systems.
  
  

Benefits: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.

EEO Statement - Layton Construction is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

About Us

Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential.

Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide.

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.