Administrator

Job Description

Structure Tone, Part of the STO Building Group is looking to add an Administrative Assistant for a project we have in Poughkeepsie, NY. They will be responsible for reviewing all project documents while also ensuring their accuracy, quality, and integrity. Help each of our project teams adhere to record retention policies, safeguard information, and retrieve data more effectively.

Administrative Assistant

Duties

• Provide general administrative and technical support to the team
• Work with company business units and our insurance brokers to satisfy requests for certificates of insurance, auto ID cards and policy endorsements
• Maintain a variety of records, including schedules of insurance, vehicles, drivers and drones, as well as real and personal property
• Assist with the collection, organization and analysis of data necessary for the development of insurance renewal submissions
• Organize, maintain and update electronic files and templates
• Track and file binding documents, policies and invoices, reviewing for accuracy and consistency
• Work with marketing on the development of internal and external education, marketing and presentation materials
• Assume responsibility for coordinating various department projects and initiatives in support of business and department goals and objectives
• Support the local Executives, scheduling meetings, coordinating travel arrangements and processing expense reports
  
  

Qualifications

• 3 years of administrative experience
• Excellent verbal and written communication skills
• Strong time management skills with the ability to multi-task and prioritize
• Computer literate and proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
  
  

Salary Range: $60,000 - $75,000 based on experience.

Benefits

The Company offers the following benefitsfor this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k) retirement plan with employer match] [Life & AD&D Insurance] [Long-term Disability Insurance] [Short-term Disability Insurance] [Critical Illness Insurance] [Accident Insurance] [Hospital Indemnity Insurance] [Home & Auto Insurance] [Family Support] [Pre-tax Paid Parking/Public Transportation] [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt] [Time Away Benefits] [8 Paid Holidays] [Group Legal] [Employee Stock Purchase Plan] [Identity Theft Protection] [Group Legal] [Pet Insurance] [Employee Assistance Program]

Disclaimer:The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

EEO Statement

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com .

We are an equal opportunity employer.We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.