What are the responsibilities and job description for the Legal Assistant – Construction & Data Center Service Groups position at Stites & Harbison, PLLC?
Stites & Harbison, PLLC, a full-service law firm, is seeking a motivated, detail-oriented Legal Assistant to join our Construction and Data Center Service Groups in Lexington. In this role, you'll work directly with our attorneys on complex matters, with a heavy focus on drafting and preparing sophisticated legal agreements.
This is an in-office position, and candidates must reside within commuting distance of Lexington, Kentucky.
What You'll Do
As an integral member of the team, you will support attorneys handling moderate to complex matters. Your responsibilities will include:
- Drafting, formatting, and proofreading complex legal documents in Microsoft Word, including managing numbering schemes, cross-references, tables of contents, and tracked changes
- Preparing and organizing exhibits, assisting with discovery, and handling electronic court filings
- Maintaining organized case files and correspondence using litigation support software and internal document management systems
- Coordinating with accounting on monthly billing cycles, including compiling time entries, preparing invoices, and ensuring timely and accurate client billing
- Monitoring deadlines, managing multiple inboxes, and facilitating communication between attorneys, clients, and internal departments
What You Bring
- 5 years of experience in a legal, administrative, or accounting environment
- Associate's or Bachelor's degree preferred
- Strong proficiency in Microsoft Word (including complex formatting), Excel, and Outlook
- Ability to learn and adapt to new software systems
- Experience with AIA software, Thomson Reuters products, Rocket Proforma, or iManage is a plus
- Strong writing, proofreading, and analytical skills
- Comfortable communicating with attorneys, clients, and outside parties on complex matters
- Ability to manage multiple priorities in a fast-paced environment with accuracy and discretion
What We Offer
We believe a supported team is a high-performing team. We offer a competitive salary and a full benefits package including health insurance, retirement plans, paid time off, and more.
Stites & Harbison is a dynamic and growing firm with 12 offices across eight states and ranks in the Top 10 “Best Places to Work in Kentucky” for 2025 in the medium company category. The firm has made the list 19 times -11 of those in the Top 10.
Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.
Please apply by submitting a cover letter and resume to Amy Newton (anewton@stites.com) with the subject line “Construction Law Legal Assistant Application.” Please include a brief statement of your relevant experience and why you are excited to join our team. No phone calls, please.
Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions if a signed, current fee agreement is in place.