Controller

Stillwater Sciences seeks an experienced Controller to join our accounting group in either our Berkeley or Sacramento office. In the role of Controller, you will have a wide variety of responsibilities consistent with a small-to-mid-size consulting firm. At Stillwater, the accounting group is segmented into two primary functions: (1) financial accounting and (2) project accounting. In this role, you will report directly to the Director of Business Operations and will be responsible for directly managing the financial accounting team. Although the Controller’s primary responsibility is financial accounting, there are interfaces with Project Accounting functions, and the Controller is expected to fully support those interfaces and provide guidance and support as necessary.

Responsibilities

Financial Accounting Operations and Financial Oversight

• Lead the Financial Accounting team.
• Manage the monthly accounting cycle checklist and calendar.
• Perform month-end close procedures.
• Monitor bank and investment account activity.
• Maintain accounting for a joint venture.

Financial Reporting

• Prepare profitability estimates (weekly), financial statements (monthly, quarterly, annually), board reports (quarterly, annually) and regular internal accounting reports and financial committee reports.
• Provide financial reports and data to external collaborators.

Planning Support and Reporting

• Perform weekly cash analysis.
• Assist Director of Business Operations and CEO with cash flow projections, budget, and financial forecasts including ESOP-related expense estimates.

Compliance

• Provide information for income tax reporting, tax planning, FAR audits, census requirements, and contract compliance; interface with support firms.
• Prepare and submit various business tax forms and complete annual 1099 reporting.

Revenue Recognition

• Ensure revenue is recognized in accordance with GAAP for Time and Materials with and without limits, Fixed Fee.
• Provide reports for reconciling unbilled and revenue recognition.

Payroll Processing Support

• Conduct payroll general ledger entries and monthly job cost variance entries and reconciliation.
• Back-up payroll as needed and work with payroll specialist on quarterly differential pay.

Training, Oversight, and Support

• Provide training or mentoring and participate in annual reviews for financial accounting team.

Data Integrity and Quality Assurance

• Assist with management of the ERP system (Deltek Vantagepoint).
• Ensure accounting documentation is complete, maintained, and meets company standards.
• Ensure that quality assurance procedures are followed, including review of lessons learned, correct period recording, transaction cut-off controls, proper electronic records, and workpaper standards.

Procedures & Process Improvement

• Periodic review of, testing, and updating or creating existing documentation.
• Work with the Director of Business Operations and the IT Manager to implement automated workflows in Deltek Vantagepoint.

Experience, Education, and Knowledge Requirements

• 10 years of accounting experience with at least 3 years in Controller or equivalent role.
• Bachelor’s degree in Accounting, Business Administration, Finance, or related discipline.
• CPA or CMA preferred but not required.
• Experience working with payroll, accounts payable, and accounts receivable processes.
• Experience with compliance including income tax, business tax, use tax, US Census, US government contracting compliance reporting, or similar.
• Strong knowledge of GAAP, management accounting principles, internal controls, and financial reporting.
• Knowledge of Deltek Vantagepoint or similar ERP used for project/management accounting.
• Knowledge of financial concepts, practices, and procedures in the AEC industry.
• Comprehensive understanding of standard commercial contracting terms.
• Intermediate to advanced MS Excel, Word, Outlook, and Adobe Acrobat skills.

Compensation and Application Details:

• Full-time (40 hours/week) position with benefits, located in our Berkeley or Sacramento location.
• Hybrid role (3 days/week in office), beginning with 5 days/week in office work for first three months.
• Annual salary $110,000-$150,000, commensurate with qualifications and experience.
• Stillwater Sciences provides a competitive compensation package including a 401(k) plan, ESOP (Employee Stock Ownership Plan), and full health, vision, and dental care.
• To apply, please submit: 1) a cover letter; 2) a resume; 3) a brief email demonstrating how you would introduce yourself to our ten-person finance and accounting team as though it were your first day on the job (please limit to 200 words).

We request that you do not use AI tools in preparing your application. We do not use AI or computer screening when reviewing applicants and ask that you offer us the same respect.

Please see the full job description and apply here!