Stillwater Health Care is seeking a full-time Ward Clerk to work Monday through Friday, from 7:30a-4pm. The ward clerk will be working directly with the public as they will oversee the daily operations of the front desk. The ward clerk will also have a hand in scheduling appointments for our residents, making referrals, overseeing the van schedule, answer the phones, work with the provider and nursing staff, as well as be a welcoming presence for our visitors, families and guest that come through the building.

Ward Clerk

Education/Requirement

High school diploma required. Medical terminology course preferred.

Purpose of Position

The primary purpose of this position is to assist the Nursing Department in the day to day administrative functions in accordance with current, federal, state, and local standards, guidelines, and regulation that govern medical records, as well as ensure the medical records are maintained in an informative/complete manner.

Physical Demands & Contacts

Continual walking, lifting, bending, pulling, stretching, pushing with occasional sitting. Contacts with Administrator , Director of nursing, employees, physicians, residents, families, allied health care professionals, surveyors, volunteers and other members of the community.

Essential Job Functions & Responsibilities

• Promotes and maintains positive relationships with peers and Residents and works collaboratively with all departments
• Maintains a current listing of physician/emergency/business phone numbers
• Answer telephone, page calls, deliver messages
• Upon resident discharge, disassemble chart and prepare to close records
  
• Complete medical records requests according to policy
• Enter resident demographics in ECS and utilize health info net as needed to obtain resident medical information
• Ensure all orders are signed/dates and filed into the residents chart within 5 days of the written order.
  
• Assist with admission/discharge of residents as necessary
• Provide transportation for residents to scheduled appointments as appropriate
• Assist with placing supply orders as assigned

We want to support your work and life balance, so we have flexible shifts available – and would love to speak with you about what interests you.

• Flexible Shifts
• Tuition reimbursement
• Full time employees have access to full benefits; medical, dental, vision, and disability
• Employer paid life insurance
• Flexible savings account, including medical & dependent
• Paid Time Off available to all employees
• 401(k) Retirement savings program with employer contribution!