What are the responsibilities and job description for the Subcontractor Prequalification and Data Integration Coordinator position at Stiles?
About the Company
For over 70 years, Stiles has been a leader in commercial real estate across the Southeast. Headquartered in downtown Fort Lauderdale, we’re a full-service firm with expertise in development, construction, architecture, realty, and property management — plus specialties in financing, acquisitions, and repositioning. With over 50 million square feet of projects delivered, our award-winning work has helped shape skylines and communities alike. Be part of a team that invests, builds, and manages with purpose.
About the Role
We are seeking a detail-oriented and proactive Subcontractor Prequalification & Data Integration Coordinator to manage the end-to-end process of subcontractor prequalification invitations, tracking and progressions supporting our Subcontractor Default Insurance (SDI) program. This role is also responsible for maintaining data integrity between our subcontractor invitation-to-bid software and internal databases, ensuring seamless communication and accurate records across platforms.
Key Responsibilities:
Subcontractor Prequalification Management:
- Coordinate and send prequalification invitations to subcontractors participating in the SDI program.
- Track responses and follow up with subcontractors to ensure timely completion.
- Maintain accurate records of prequalification status and documentation.
Data Synchronization & Integration:
- Ensure subcontractor data is consistently updated and synchronized between the SDI platform and invitation-to-bid software.
- Monitor data flows and troubleshoot discrepancies between systems.
- Collaborate with IT and software vendors to optimize integration processes.
Reporting & Compliance:
- Generate regular reports on prequalification status, compliance metrics, and data integrity.
- Support audits and internal reviews by providing accurate and timely documentation.
- Ensure all processes align with company policies and insurance program requirements.
- Gather information for bordereau reports and update with risk managers.
Stakeholder Communication:
- Serve as a liaison between project teams, risk management, accounting and subcontractors regarding prequalification and data issues.
- Provide training and support to internal users on software tools and workflows.
Qualifications:
- Experience with subcontractor management, insurance programs, or construction operations preferred.
- Familiarity with invitation-to-bid platforms (i.e., SmartBid) and database tools.
- Strong organizational skills and attention to detail.
- Excellent communication and problem-solving abilities.
- Proficiency in Excel and data management systems.
Stiles is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.