Enterprise DeMawating

Position Summary
The Secretary, under the direction of the DeMawating Development Property Manager, is responsible for performing basic level clerical and administrative tasks to facilitate the efficient operation of the DeMawating Development office.

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following):

• Answers phone, fields initial questions, directs callers to appropriate staff, resolves administrative questions.
• Welcomes and directs visitors and clients.
• May collect fees and payments; documents transaction and provides receipts and other documentation.
• Composes, proofreads, and routes correspondence.
• Processes, tracks, prepares and routes mail.
• Completes, prepares, processes, routes, and tracks various forms and other documents.
• Collects data, performs data entry, tracks and retrieves information, compiles data, and creates reports.
• Assists with developing various informational materials to include assembling, organizing and distributing.
• Maintains calendar and schedules and coordinates meetings.
• Attends meetings and records minutes, participates in trainings.
• May assist with accounts receivable and accounts payable functions, preparing and submitting disbursement vouchers or checks; preparing, verifying or making deposits
• Acts as liaison or main point of contact providing information, fielding questions, and connecting with other staff, services or resources.
• Relays concerns, issues, and recommendations for resolution.
• Maintains office supplies.
• Coordinates maintenance and repairs of office equipment, performs basic troubleshooting of office equipment.
• Submits work orders.
• Maintains and upholds strict confidentiality.

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

• All other job-related duties as assigned.

CONTACTS

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, customers and outside vendors/service providers, the general public, and Tribal members.

Physical Requirements
Position primarily sedentary with prolonged sitting, keyboarding and reading with occasional lifting of maximum of 25 pounds. Physical factors include constant sitting, use of hearing, and typing; frequent use of near vision, smelling, midrange vision, far vision, depth perception, color and field of vision; occasional standing and walking; occasional carrying, lifting, pushing pulling maximum of 25 pounds; occasional climbing, stooping, kneeling, reaching and manual handling and bending. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate. Working conditions may include occasional travel with weather and noise exposure. Potential hazards include constant client contact frequent exposure to typing and computer use. Protective equipment/clothing needed to perform the job includes a hazard kit with protective gloves, mask, etc., and personal protective equipment.

Requirements
Education: High School diploma or equivalent required.

Experience: Minimum of 1 year of general secretarial or clerical office experience preferred.

Certification/License: Notary Public required within 6 months of hire (all applicable fees paid for by employer). Must have a valid driver's license and be insured by the Sault Tribe Insurance Department. Must comply with annual driver's license review and insurability standards with the Sault Tribe Insurance Department. Will be required to complete and pass pre-employment drug testing.

Knowledge, Skills, And Abilities
Experience working with Native American communities or Tribal governments preferred. Knowledge of Tribal governance, sovereignty, and culturally responsive practices preferred. Knowledge of or ability to learn tribal programs and services, tribal organizational structure, divisions, departments, program supervisors, staff, and other appropriate contacts required. Excellent written and oral communication skills required. Must be computer proficient with working knowledge of Microsoft Office Suite or similar software. Demonstrated experience with spreadsheets and word processing software required. Prior experience using JD Edwards accounting software preferred. Must have experience with records management systems and have knowledge of clerical practices and procedures. Ability to operate and troubleshoot standard office equipment is required. Must be organized and have the ability to multitask, prioritize work and meet project deadlines. Must be friendly, professional, and have excellent customer service skills. Must be able to work independently and exercise good judgment. Must have the ability to learn, interpret, and apply policies and procedures. Must maintain strict confidentiality. Native American preferred.