What are the responsibilities and job description for the AileyCamp Administrator position at STG?
Ailey Camp Administrator
The Administrator is responsible for the overall administrative operation of AileyCamp and reports to the AC Manager and Associate Director of Education. Duties concern the areas of operations, communications, program and personnel, and range from paying the bills to assisting the Camp Director in producing the final performance.
Responsibilities of the Camp Administrator
- Attend and support the following pre-camp events:
- Sunday, Feb 22, Winter Workshop @ Kerry Hall
- March 21 or 22, AC at Alvin Ailey American Dance Theatre
- April 11, Interview Day In-Person at Kerry Hall
- Thursday, May 28, Parent, Guardian Orientation at 6:00 – 7:00PM (Zoom)
- 10-20 hours planning/admin prior to camp, increasing as program date nears
- Attend all daily classes and activities with assigned group, Monday - Friday between the hours of 7:30AM. - 3:30PM from June 22 through July 31, 2026
- Attend Teaching Artist Training (open to all ECE artists) in the Spring TBD
- Attend Staff Orientations on June 17, 18, 20 time TBD
- Attend events listed below related to AileyCamp and be the first and last staff onsite with AC Manager.
- Be available for office hours prior to the program beginning to ensure all tasks and deadlines are met.
- Assist Camp Manager in Coordinating transportation of Campers to camp and field trips.
- Assist Camp Manager in Coordinating snacks breakfast and lunch for Campers and Staff
- Assist Camp Manager in Coordinating field trips.
- Coordinate transportation for campers.
- Coordinate ordering and distribution of camp uniforms.
- Participate in free periods, on Fun Fridays, and general supervision of campers during classes, free periods, breaks and lunches, field trips or events
- Collect technical, programmatic, and hospitality elements needed by artists or guests and communicate to technical team.
- Ensure a series of concurrent deadlines are delivered with high quality, on time and on budget
- Provide logistical support for on and off-site events, performances and programs as needed
- Provide support in sending out information to families, partners and past participants
- Work with venue to ensure advanced logistics are in place
- Collaborate with any technical teams onsite to ensure a smooth event.
- Supervise interns and volunteers.
- Assist Camp Manager in camper recruitment and acceptance process.
- Oversee evaluations and assessment surveys.
- Manage the collection and reporting data related to programs
- Serve as the liaison between the camp, parents, and major community partners.
- Assist Camp Manger in notifying Seattle Theatre Group Staff, camp staff and community partners of all special activities (Funders’ Day, open house, Talent Day, etc.) in writing.
- Send publicity relating to AileyCamp to the parties noted above.
- Notify all AileyCamp staff in writing regarding outside activities: receptions, parties, etc.
- Assist Camp Manager in distribution of the weekly and daily schedules.
- Assist the Camp Manager with the final performance, (including programs and invitations).
- Report individual campers counseling needs to the Guidance Counselor and Camp Manager
- Participate in all rehearsal, preparation and day-of final performance activities to support artistic staff.
- Participate in regularly scheduled staff meetings and individual meetings as needed.
- Dress in the AileyCamp staff uniform and in a neat and clean manner ensuring clothing and/or costumes do not contain inappropriate references for children (alcohol, drugs, profanity, etc.)
QUALIFICATIONS
- Experience in the arts and arts education with a minimum of 5 years
- Strong Administrative skills using MS Office suites and other software
- Ability to direct large group of participants and strong class management skills
- Experience overseeing teaching artists and performers
- Experience working with students of various ages and levels
- Excellent verbal and written communication skills, with strong organizational ability
- Able to work independently with minimal supervision
- Have reliable tools (internet, transportation) to conduct session
- Receptive to ongoing feedback and provide meaningful feedback to ECE Manager with the goal of improving our programs
- First Aid/CPR Trained (if not certified – STG will arrange training)
Bonus: Ability to speak different languages welcomed. STG is committed to hiring Teaching Artists who reflect the community and students our programs serve.
REQUIREMENTS
- Must pass background check
- Adhere to STG Minor Policy
- Available for all dates listed below.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Seattle Theatre Group is an equal opportunity employer