Assistant Asset Manager-Commercial Real Estate

Summary

The Assistant Asset Manager executes a broad range of property/asset management support functions. This role ensures smooth internal operations by providing critical support to the Asset Manager in financial reporting, contract administration, and property management-related tasks.

Responsibilities*

• Provide support to Asset Manager, Property Managers, and Legal team.
• Assist in onboarding/offboarding new properties.
• Maintain current vendor contracts for all properties.
• Research vendor invoices, tenant ledgers, and lease details in Yardi.
• Assist with contract administration and tracking for projects.
• Maintain sample/catalog library and order materials as needed.
• Coordinate special projects and provide general administrative support, including filing, copying, and correspondence.
• Track capital improvement projects, verifying schedules, budgets, and vendor performance.
• Review rent rolls, tenant arrears, leasing activity, and occupancy trends.
• Work with leasing brokers to track pipeline activity, analyze proposals, and support negotiation of LOIs and lease terms.
• Evaluate market comps, rental rates, tenant demand, and competitive positioning.
• Coordinate tenant onboarding processes and support retention initiatives.

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• 3 years of experience in commercial property management required.

• Strong familiarity with commercial leases and property operations.

• Proficiency in MS Office (Word, Excel, Outlook) and Yardi software.

• Strong organizational, problem-solving, and analytical skills.

• Excellent verbal and written communication skills.

• Ability to handle multiple priorities and meet deadlines.

SKILLS AND ABILITIES

• High attention to detail and accuracy.

• Strong interpersonal and relationship-building skills.

• Ability to work independently and collaboratively across departments

• Discretion in handling confidential information.

• Adaptability and flexibility in a fast-paced environment.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Movement within office complex environment

• Ability to write by hand and use keyboard extensively to perform general office functions

• Ability to communicate by speech and hearing continuously

• Visual acuity needed for close detail work and computer use

• Ability to sit for extended periods of time

• Ability to occasionally walk, stand, stoop, kneel, crouch, and reach with hands and arms

• Ability to occasionally lift and carry up to 20 pounds (periodic lifting of supplies)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly exposed to a general office environment.

• The noise level in the work environment is usually moderate.

Equal Employment Opportunity Statement:

The STG Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

As part of our hiring process, we conduct background checks on candidates who receive a conditional offer of employment. You will be provided with a disclosure and authorization form prior to any screening.