What are the responsibilities and job description for the Clerical Office Assistant position at Stewart Moving and Storage?
Description
- Clerical Office Administrative Assistant
Stewart Moving & Storage is seeking a Clerical Office Administrative Assistant for our Dover, DE Port warehouse location. This position provides administrative and clerical support to the warehouse and office operations, with a strong focus on accuracy, organization, and timely processing of freight documentation.
The ideal candidate is highly organized, detail-oriented, comfortable working with numbers and paperwork, and able to manage multiple tasks while maintaining accuracy. General knowledge of freight shipping and receiving is a plus.
Responsibilities
- Process and enter freight bills accurately and in a timely manner
- Review freight documentation for completeness and accuracy
- Perform general clerical and data-entry duties
- Answer and direct incoming phone calls
- Respond to emails and provide timely communication to customers, vendors, and internal staff
- Enter and maintain information in company systems and spreadsheets
- Utilize Microsoft Excel for data entry, tracking, and reporting
- File and organize documents and freight records
- Assist with shipping and receiving-related administrative tasks
- Provide general administrative support to warehouse management and staff
- Maintain accurate records and follow established office procedures
- Communicate professionally with customers, drivers, vendors, and coworkers
- Perform other clerical and administrative duties as assigned
- Previous clerical, administrative, office, or data-entry experience preferred
- Strong attention to detail and accuracy
- Strong clerical and organizational skills
- Proficiency in Microsoft Office, particularly Microsoft Excel
- Ability to accurately enter and process information
- Excellent written and verbal communication skills
- Ability to answer phones and communicate professionally with customers and vendors
- Strong time-management skills and ability to prioritize multiple tasks
- Ability to work independently while also functioning effectively as part of a team
- General knowledge of freight shipping, receiving, or warehouse operations is a plus
- Moving, transportation, logistics, or freight industry experience is a plus
The successful candidate will be dependable, organized, detail-oriented, and comfortable working in a fast-paced warehouse office environment. Accuracy is essential, particularly when processing freight bills and maintaining shipping and receiving records.