Payroll & Inventory Specialist

Stevens Marine is seeking a full-time payroll and inventory specialist to join our company. We are looking for a candidate who is committed, dedicated, long term, and enjoys variety. Stevens Marine was founded in 1971 and is locally owned. At Stevens Marine, we value the opportunity to create a long-term relationship with our customers, and we do the same with our employees. Stevens Marine is an authorized Alumaweld, EZ Loader, Kingfisher Boats, SmokerCraft, and SunChaser dealership. Stevens Marine is also one of the largest Mercury motor outboard dealers on the west coast.

Job Summary: The payroll & inventory specialist combines payroll operations, accounting, and serialized inventory tracking to deliver accurate information for titling and employee focused payroll. The position owns end to end payroll processing, ensures compliance with federal, state, and local payroll regulations, and serves as the expert on payroll systems. The role requires strong analytical skills, sound judgment regarding confidential information, and a commitment to employee service partnered with interactions with Titling, Sales, Accounting, and Operations.

Duties and Responsibilities:

• Process bi-weekly payroll
• Track commissions, calculate & post to payroll
• Distribute Commission totals to sales staff for accuracy
• Enroll new employees in Health and dental insurance
• Track and manage vacation, sick time
• SAIF Reporting, audits, and claims
• Assist employees with HR & payroll related inquiries
• Keep up to date Federal and State Employment posters
• Track serialized inventory boat, motor, and trailer purchases and sales
• Keep track of monthly cost of sales of serialized inventory
• Monthly inventory count
• Supports audits, 401(k) compliance testing, and regulatory reporting
• Provide guidance to managers and employees on payroll, timekeeping, and company policies and procedures. Participate in payroll and timekeeping system setup and maintenance. Support troubleshooting and system fixes.
• Respond to Federal, State, and local information requests and surveys including BLS, DOL, and other regulatory agencies
• Maintain and update HR files
• Maintain and update new hire packets and various employee related company forms.
  
  
  

Inventory & Accounting

• Track serialized boat, motor, trailer inventory, recording purchases, sales
• Track monthly cost of serialized sales
• End of month serialized inventory count
• Provide new and used sales to title clerk for DMV/OMB registrations
• Track intercompany transfers
• Process payments for serialized inventory through AP software
• Pay and track serialized inventory on Flooring account
• Inventory Floor checks with flooring company
• Various unit sales, and other reports as needed
• Apply for manufacturer rebates on boats
  
  
  

Knowledge, Skills, Abilities:

• 5 years of hands on payroll processing with ownership of end to end payroll cycles, including taxes, reconciliations, vendor payments, and payroll journal entries
• Experience with ADP Run a plus
• Strong knowledge of Federal, State, and local payroll tax regulations, wage-and-hour laws, and benefits compliance requirements.
• Advanced Excel skills
• High level of integrity, discretion, and sound judgment when handling confidential payroll and employee information, and data privacy
  
  
  

Experience/Requirements:

• ADP Run
• Peachtree Sage 50/Quickbooks
• CDK Lightspeed EVO
• Payroll/Accounting Background
• Microsoft Office (Strong Excel background)
• Accounts Payable
• Strong Understanding of General Ledger
• Strong Data Entry Skills
• Ability to walk, squat, and kneel for counting monthly serialized inventory