What are the responsibilities and job description for the Word Processing Specialist position at Stevens & Lee?
Powerful Partnerships. Standout Solutions.
Stevens & Lee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware and Florida. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.
Job Overview
We are seeking a highly skilled and detail-oriented Word Processing Specialist to join our team. In this role, you will be responsible for creating, formatting, editing, and finalizing complex legal documents with precision and efficiency. You will work closely with attorneys, paralegals, and other support staff to ensure all documents meet the firm's high standards of quality and compliance.
Primary Responsibilities (responsibilities Include But Not Limited To)
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type: Full-Time- 40 Hours/week onsite
FLSA Classification: Hourly, Non-Exempt
Reports To: IS Department
Schedule: Evening Shift – 11AM-7PM, rotating Saturdays
In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.
Stevens & Lee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware and Florida. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.
Job Overview
We are seeking a highly skilled and detail-oriented Word Processing Specialist to join our team. In this role, you will be responsible for creating, formatting, editing, and finalizing complex legal documents with precision and efficiency. You will work closely with attorneys, paralegals, and other support staff to ensure all documents meet the firm's high standards of quality and compliance.
Primary Responsibilities (responsibilities Include But Not Limited To)
- Create, edit, and format legal documents including correspondence, various legal documents, contracts, spreadsheets, and presentations using Microsoft Office Suite and other legal software
- Converting and formatting documents from one application to another and proofreading for accuracy according to the firm's standard format
- Creating, marking, and generating TOCs (Table of Contents), TOAs (Table of Authorities), and redlining
- Assisting with work intake and department work requests
- Transcribe documents or conversations from recordings
- Collaborate with attorneys and other professionals on special projects to meet tight deadlines
- Ability to handle sensitive and/or confidential documents while always maintaining data integrity
- Minimum high school diploma or demonstrated equivalent experience in relevant field.
- 2 years experience in a professional services work environment.
- Prior experience in a document production or word processing role, preferably in a legal or professional services environment
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Familiarity with legal technology such as iManage, Litera Create, NTD, and DocXtools is preferred
- Able to foster a team culture of high performance and continuous improvement that values learning and a commitment to quality, with an emphasis on service
- Proven ability to prioritize and organize work, and make independent decisions when to deviate from standard procedures as circumstances require
- Must be reliable, punctual, and attentive
- Desire to continuously learn and grow within the company
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type: Full-Time- 40 Hours/week onsite
FLSA Classification: Hourly, Non-Exempt
Reports To: IS Department
Schedule: Evening Shift – 11AM-7PM, rotating Saturdays
- For highly qualified applicants, day shift could be available
- 8AM-5PM, Monday-Friday
In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.
