Accounts Payable Specialist/GL

POSITION SUMMARY

The Accounts Payable Specialist performs a variety of accounting clerical tasks related to the maintenance/processing of Freight Carrier and Agent records/ invoices for the Company’s various clients and vendors.

*vlookups and pivot tables (required).

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Data entering invoices for payment

• Making sure all vendors insurance is up to date

• Working with Ops to resolve discrepancies on invoices

• Processing backup reports after data entry

• Managing weekly checks and recording all checks into computerized software programs

• Preparing vendor checks for mailing and listing all vendor checks in a log tracking book

• Maintaining inventory files and financial documents using an organized filing system as instructed

electronically or non-electronically

• Entering Carrier and Agent profiles as well as updating Agent Tariffs.

• Updating weekly Fuel Surcharge for the vendors

• Requesting Bi-Monthly Statements from Vendors to compare with Aging – able to do Standard Operating Procedure reconciliation.

• Upholding professionalism by providing courteous customer service to visitors, clients, and vendors

• Performing other duties as assigned

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• High school diploma or G.E.D. equivalent required

• Two or more years Accounts Payable (A/P) and/or payroll experience required

• Equivalent combination of education and/or experience will be considered

• General understanding of accounting practices and principles

• Experience with automated accounting programs and systems

• Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook) – able to do vlookups and pivot tables (required).

• Excellent computer skills using 10-Key by touch and ability to type 40 WPM

• Must possess proficient ability to communicate in English in oral and written format

• Ability to apply discretion and trust with confidential material

• Ability to maintain a high level of accuracy in preparing and entering financial data

• Ability to effectively apply analytical and problem-solving skills

• Excellent time managing skills with the ability to multi-task, prioritize, and meet deadlines