Associate Event Administrator

Sterling Affair is looking for a new Associate Event Administrator

Who we are:

For over 30 years, Sterling Affair has provided New York & New Jersey with exceptional custom cuisine and full event planning services from intimate dinner receptions to large galas. Exquisite food, impeccable hospitality and unparalleled attention to detail ensure each guests vision is creatively translated and meticulously executed. Sterling Affair's unwavering commitment to excellence has earned accolades as the preferred caterer of the Tri-State Area’s most beautiful venues, prominent hosts and esteemed causes.

What we are looking for:

A dynamic individual with a passion for food, a love for people and a flare for hospitality to join a team of dedicated planners, managers and culinary professionals.

ADMINISTRATIVE RESPONSIBILITIES

• Assist in day-to-day office activities
• Field all incoming calls with ability to discuss initial event details with host and/ or direct calls to appropriate departments
• Reconcile and file event folders and paperwork
• Place orders for office supplies and materials and ensure par level of provisions
• Retrieve event supplies and custom items from various suppliers and vendors
• Assist President and senior management in daily event organization, operations and meeting scheduling
• Obtain proper event documents and apply for all necessary event insurance and permits
• Coordinate travel, guest arrival and scheduling of event specific client tastings
• Set-up and maintain on-site client tasting room
• Manage client gifts and mailers
• Compile and maintain current list of venues and contacts

EVENT COORDINATION

• Gain proficiency in event catering and floor planning software programs
• Work alongside culinary and events team to create custom event proposals
• Assist event managers in adjusting details of proposals as needed
• Partner with event managers in placing rental orders, selecting vendors, designing event aesthetics, managing contracts and managing event staff
• Prepare all event print materials, including but not limited to menus, stickers, labels and logo customizations

REQUIRED SKILLS

• Effective written and verbal communication skills
• Superior interpersonal skills with the ability to achieve the highest service and hospitality driven standards
• Ability to multi-task and tend to various projects simultaneously
• Ability to work flexible hours, including select early mornings, nights and weekends
• Ability to work in a fast-paced environment with a firm grasp on time management
• Ability to remain upright for more than one hour and safely lift 30 lbs
• Position may require some travel from our NJ based Catering and Events Center to Manhattan and neighboring boroughs, Long Island and NY State with a reliable mode of transportation

BONUS SKILLS

Experience with Caterease

Experience with CVent

TIPS Certification

Servsafe Certification

• Previous catering, restaurant or hospitality education/ service experience
• Knowledge of various cuisines and styles of food, service, culinary preparation and food safety

Pay: $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Education:

• Associate (Preferred)

Experience:

• Customer Service: 1 year (Required)
• Communication skills: 1 year (Required)
• Microsoft Office: 1 year (Preferred)

Work Location: In person

Salary : $20