Bilingual Office Assistant Part Time

Position Summary

Steristat is an environmental services company based in Columbus, Ohio, providing commercial cleaning services with a focus on the healthcare and construction industries.

Steristat is seeking a part-time Office Assistant (20–25 hours/week) to support day-to-day operations. This in-person role is responsible for scheduling coordination, new-hire onboarding support, administrative tasks, inventory organization and tracking, and occasional driving to deliver supplies/materials to job sites. The ideal candidate is truly bilingual (Spanish/English), highly reliable, organized, and comfortable communicating with both field teams and customers.

Schedule / Pay

• Type: Part-time, hourly — 20–25 hours per week
• Hours: Flexible, with preference for morning and early-afternoon weekday coverage
• Work location: Primarily office/warehouse in Worthington, with periodic trips to job sites

Core Responsibilities

Scheduling & Dispatch Support

• Coordinate daily scheduling activities (in coordination with the Office Manager)
• Communicate with project managers/clients as needed to confirm upcoming work
• Confirm worker assignments and attendance (calls/texts) and document confirmations
• Prepare and send job details (e.g., job prep sheets, instructions, invitations)
• Help ensure the next-day schedule (who is going where what is needed) is set
• Maintain a single, accurate source of truth for scheduling (physical board and/or digital calendar), keeping it consistently up to date

Onboarding Support

• Support onboarding tasks for new employees: paperwork, background check instructions, basic process explanations, and follow-ups
• Handle onboarding-related information with discretion and confidentiality

Morning Operations & Job Readiness

• Support morning “go time” when crews are loading, departing, and last-minute changes occur
• Ensure supplies and materials are prepared for each crew/truck
• When trucks are offsite, stage supplies with clear labels/notes indicating destination and job

Inventory Management (Consumables Equipment)

• Organize and maintain inventory in the warehouse/office
• Track consumable usage (especially time-and-material items) so materials used can be accurately recorded and billed when appropriate
• Maintain visibility of what supplies/equipment are located at each job site
• Track equipment assigned to sites (e.g., sweepers, carpet cleaners) to reduce loss and improve retrieval

Daily Reporting Support (Quality Control)

• Pull timekeeping reports from relevant software
• Review reports for completeness/clarity (locations, room numbers when available, task details, materials used) before manager review

Office Administration

• Answer phones/messages and route requests appropriately
• Assist with general office administration (document organization, printing/scanning, simple data entry, coordinating appointments)
• Support special projects as needed

Driving / Deliveries

• Occasionally drive supplies/materials to job sites and/or pick up items locally
• Maintain cleanliness/organization of items in transit and confirm deliveries with the receiving crew/lead

Required Qualifications

• Fluent in Spanish and English (must be able to explain administrative and workplace topics clearly)
• Valid Ohio driver’s license with a clean driving record; comfortable driving locally
• Highly organized, detail-oriented, and dependable
• Strong communication skills (phone, text, and in-person)
• Comfortable working in a fast-moving environment with shifting priorities
• Able to commit to 20–25 hours/week within morning/early-afternoon weekday hours

Preferred Qualifications

• Prior experience in office administration, dispatch/scheduling, or operations support
• Experience supporting employee onboarding and handling confidential information
• Familiarity with inventory tracking and basic logistics
• Comfort using mobile apps and basic digital tools (e.g., calendars, shared docs)
• Willingness to learn more advanced tools (e.g., AI tools)

Work Style & Expectations

• Proactive and self-directed; takes ownership of tasks and follows through
• Calm under pressure, especially during morning dispatch and last-minute changes
• Focused on accuracy — especially around schedules, inventory, and documentation
• Team-oriented and respectful communicator with field staff and leadership

Pay: $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $25