What are the responsibilities and job description for the Office & HR Coordinator position at StepUP IT Services, LLC?
We are seeking a dedicated and organized Office & HR Coordinator to join our team. The ideal candidate will work closely with our Bookkeeper on accounts payable and receivable and serve as the liaison between our internal operations and the outsourced payroll provider. They facilitate various HR functions including hiring, terminations, onboarding, and employee engagement, while managing the day to day of the office.
Our ideal candidate will have well-rounded experience in office administration, have strong organizational skills, mindfulness, is tech savvy, and enjoys planning and executing employee engagement events.
Key Responsibilities of this role:
- OFFICE MANAGEMENT: Maintain a tidy and welcoming office environment. Track and maintain office supply inventory, employee coffee, tea and snacks. Manage building maintenance, and utility vendors. Receive and route limited incoming reception calls.
- HUMAN RESOURCES: Facilitate hiring, onboarding and offboarding, benefits administration, manage PTO/LOA, maintain documentation and coordinate employee engagement activities.
- PAYROLL/BENEFITS ADMISTRATION: Act as the liaison between our company's internal operations and the outsourced payroll provider, healthcare benefits broker & 401k provider, as well as process accurate monthly payroll reports.
- ACCOUNTS PAYABLE: Assist the company bookkeeper with monthly AP and support monthly financial close activities. Audit & Review Company financials assuring accuracy and financial integrity.
- ACCOUNTS RECEIVABLE: Process incoming payments utilizing QuickBooks Online. Provide client payment portal support. Accurately and efficiently reconcile client subscriptions. Process monthly Invoices. Prepare weekly bank deposits and ensure accurate tracking.
- ADMINISTRATIVE SUPPORT: Occasionally facilitate travel planning for CEO. Maintain various analytic applications for accurate and timely reporting. Track and facilitate various company business requirements such as insurance and taxes. Prepare Meeting agendas and presentations.
To thrive in this role, you should have:
- At least two years of experience in Human Resources and Payroll.
- At least two years of experience in Accounts Payable and Accounts Receivable.
- Some experience with Billing and Collections.
- Strong organizational skills, attention to detail and mindfulness.
- High level of confidence utilizing all Microsoft Office Applications.
Preferred skills:
- Experience using QuickBooks Online.
- Experience using Paylocity
- Knowledge of IT tools and terminology
- Understanding of Microsoft 365 subscription Management
- Experience using Autotask