What are the responsibilities and job description for the Executive Administrative Assistant position at Stepp & Rothwell, Inc.?
Executive / Administrative Assistant
Location: Overland Park – KS (On-site)
Type: Full-Time
About the Role
We are looking for a detail-oriented and proactive Executive / Administrative Assistant to support our founders and owners, while helping keep our office running smoothly. This role is a mix of executive support, calendar and scheduling management, and general administrative responsibilities. The ideal candidate is organized, responsive, and able to manage multiple priorities.
What You’ll Do:
Executive Support
- Serve as a primary resource to our two founders and owners, coordinating personal and business needs
- Prioritize leadership requests, complete tasks accurately and on time, and ensure proper follow-through
Calendar & Scheduling
- Assist in managing complex calendars using Outlook, including client and internal meetings, staff appointments, events, travel arrangements, and more
- Proactively schedule client meetings a quarter in advance
- Ensure meeting logistics are properly arranged (Virtual links, room, and other meeting details)
- Anticipate scheduling conflicts and proactively resolve them
Office & Administrative Support
- Assist with general administrative tasks to ensure office operations run smoothly, as well as special projects as assigned
What We’re Looking For:
- Strong organizational and time management skills
- Excellent communication and attention to detail
- Ability to prioritize and handle multiple tasks
- Ability to handle confidential information with discretion and professionalism
- Professional, reliable, and proactive mindset
- Experience supporting leadership
- Proficiency with calendar management using Outlook