What are the responsibilities and job description for the Accountant/Analyst - AP position at Stephens?
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Uses reasoning skills and logic to make coding decisions for accurate recording of invoices and expense reports, so expense is properly allocated on the general ledger.
- Thinks analytically to understand IRS and FINRA regulatory requirements related to contributions, sponsorships, and gifts and to evaluate individual expense related to these.
- Understands use tax laws well enough to recognize and record use tax when necessary on invoices.
- Maintains notes for use in documenting the AP processing of invoices and expense reports.
- Verifies and allocates expense/charges based upon percentage of usage or other statistical basis on certain invoices and expense reports.
- This frequently requires communicating with other employees who provide this information.
- Sets up new Suppliers in Workday and updates address and payment information as necessary.
- Understands when a Supplier should be issued a 1099 for payment to ensure proper set up.
- Assists with training new employees regarding expense reimbursement procedures and assist employees with inquiries regarding preparation, processing, and payment of employee expense reports.
- Perform any other related duties as required or assigned.
- Bachelor's degree in a related field.
- 4 years of related experience and/or training.
- Equivalent combination of education and experience.
- Excellent verbal, written and organizational skills and strong attention to detail.
- Self-motivated with the ability to work independently in a fast-paced environment.
- Ability to prioritize and handle multiple tasks simultaneously.
- Analytical, critical thinking and problem solving skills with the ability to determine the appropriate action.
- Process management skills.
- Establish and maintain effective working relationships at all levels of the organization.
- Proficient in Microsoft Office Suite or similar software, with the ability to learn and utilize industry specific software as required.
- Ability to maintain confidentiality.
- Demonstrated reliability in attendance and work performance.
- Conceptual understanding of the organizational structure of the company to effectively answer AP-related questions from vendors and employees.
- Deadlines imposed by management, regulatory agency filing, year-end audits and regulatory exams, may limit when vacation can be scheduled.
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