What are the responsibilities and job description for the Office Support Assistant position at Stephens Pipe & Steel?
We are seeking a detail-oriented and reliable Office Support Specialist to join our team. In this role, you will be the backbone of our daily administrative operations, ensuring that financial transactions, document management, dispatch workflows, and front-desk communications run smoothly and efficiently. The ideal candidate is organized, comfortable handling cash and financial records, and dedicated to maintaining a safe, productive workplace.
Key Responsibilities & Daily Tasks
Financial & Payment Processing:
- Accurately process incoming customer payments (cash, checks, credit cards) and update financial logs.
- Prepare daily bank deposits and perform a daily run to the bank.
Document & Data Management:
- Review, organize, and submit daily dispatch paperwork in a timely manner.
- Scan physical documents, invoices, and records into our internal digital file system with high accuracy.
Communications:
- Answer incoming phone calls promptly and professionally, directing inquiries to the appropriate personnel or taking detailed messages as needed.
Safety & Compliance:
- Stay up to date with company safety guidelines, industry best practices, and OSHA/workplace compliance standards.
- Assist in promoting a safety-conscious culture within the office.
General Administrative Support:
- Provide general clerical assistance to other departments as business needs require.
Qualifications & Skills
- Experience: 1–2 years of experience in an office support, administrative, or customer service role.
- Organization & Detail: Exceptional organizational skills with a strong eye for detail, especially when handling financial transactions and data entry.
- Communication: Excellent verbal and written communication skills, with a friendly and professional phone manner.
- Reliability: Valid driver’s license, a clean driving record, and reliable transportation for daily bank runs.
- Tech-Savviness: Comfortable using office technology, including multi-line phone systems, scanners, and basic computer software
Pay: $22.00 - $27.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Education:
- High school or equivalent (Preferred)
Language:
- English (Preferred)
Work Location: In person
Salary : $22 - $27