What are the responsibilities and job description for the Executive Assistant position at Stephan Group Real Estate Brokerage?
HIRING: Executive Assistant to CEO (Full-Time, In-Person – Michigan Based)
Location: Birmingham, MI and Newport Beach, CA.
Type: Full-Time | In-Person | Travel Required
About the Role:
You will work directly with a high-performing entrepreneur who owns and operates multiple businesses, including a growing small multifamily real estate portfolio (hundreds of units), a real estate team, and an online education/coaching platform with hundreds of students in multiple countries.
*Must love dogs as we have 2 labradors.
This role requires someone who can operate at a high level across multiple businesses, operations, and personal logistics. You will be deeply involved in day-to-day execution, helping drive efficiency, protect the owners time, and ensure nothing falls through the cracks. If you need constant direction and can't work independently, this is not for you. If you take ownership, solve problems, and move fast, you will thrive.
What You’ll Be Responsible For:
Executive Support
- Manage CEO’s calendar, scheduling, and priorities
- Coordinate meetings, calls, events, and travel
- Filter communication and protect time aggressively of the CEO
- Household support - Walk dogs, organize home, light cleaning, manage cleaners, pool team, landscapers, etc
- Errands, scheduling, and coordination
Business Operations
- Assist across multiple companies (real estate, brokerage, coaching)
- Track key projects and ensure execution
- Communicate with team members, vendors, brokers, and partners
- Help implement systems and improve workflows
Real Estate Support
- Coordinate with our property management and internal team
- Track deals, underwriting, and acquisition pipeline
- Assist with due diligence, document organization, and closing processes
- Help monitor performance metrics (NOI, occupancy, collections, etc.)
Content & Brand Support
- Help coordinate content creation (YouTube, social media, email)
- Organize shoots, schedules, and deliverables
- Work with editors, marketers, and contractors
- Ensure consistency and deadlines are met
Travel & Logistics
- Book and manage travel (flights, hotels, events)
- Be available to travel as needed
- Assist with on-site coordination during events or property visits