What are the responsibilities and job description for the Marketing Communications and Event Coordinator position at Stelter Company?
Do you have the ability to blend creativity with precision? Do you want to make a difference with your work? We are seeking a Marketing Communications and Event Coordinator based in the Des Moines, IA metro to join our internal marketing team.
This role plays a key role in executing Stelter’s marketing and event strategy. This highly organized, proactive professional ensures successful participation in numerous conferences and events while supporting our ongoing marketing initiatives.
The successful candidate thrives on managing multiple concurrent deadlines and takes full ownership of projects from start to finish. They communicate effectively with internal teams, leadership, vendors, and event partners, and are energized by collaborating to elevate the Stelter brand across all touchpoints.
This role supports the marketing team in advancing Stelter’s brand, company culture, and thought leadership through our blog, social media platforms, events, and company communications. They contribute creatively by generating ideas for social media, blog content, and branded promotional materials.
This position reports to the Marketing Team Lead and collaborates closely with the sales, editorial, design, and client services teams.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Event & Conference Management
Manage logistics for conferences, trade shows, and company events, ensuring seamless execution from planning to post-event follow-up.
Plan, organize, and execute all aspects of event participation—including booth logistics, registrations, shipping, and vendor communication.
Maintain organized event documentation, ensuring all details are accurate and deadlines are met.
Troubleshoot challenges during planning and execution with sound judgment and minimal supervision, keeping leadership informed as needed.
Develop and sustain relationships with conference organizers, vendors, and suppliers, responding promptly to requests in a professional manner.
Serve as the central point of contact for staff attending conferences, providing timely updates and clear instructions to ensure they are fully informed and prepared.
Compile and distribute comprehensive event information to internal attendees, including travel, registration, exhibit, booth set-up and shipping details, plus attendee lists and expense procedures.
Coordinate all conference display pieces and pull-up displays, ensuring all parts are accounted for, functional, and communicating when replacements or updates are needed.
Oversee company “swag” inventory and lead the ideation, selection, and distribution of promotional items for clients and staff, ensuring alignment with brand and event goals.
Travel to conferences and company events as required.
Social Media & Blog Creation and Management
Develop and execute a social media strategy showcasing Stelter’s thought leadership, client successes, industry participation, company culture and community engagement.
Collaborate with the Marketing Team Lead and contributing authors to plan and publish blog content that aligns with overall brand messaging.
Analyze blog and social media performance metrics; make recommendations to improve reach and engagement using marketing best practices.
Research marketing trends and recommend innovative approaches for content, platforms, and outreach.
Generate and implement innovative ideas to strengthen Stelter’s digital presence.
Marketing Communications Support
Serve as project lead for assigned marketing initiatives, managing timelines, budgets, and deliverables from start to finish.
Ensure all projects are executed accurately and consistently with brand standards and voice, requiring minimal oversight.
Collaborate with internal designers and writers to execute the marketing vision for campaigns, collateral and event materials: clearly articulating project goals, target audience, timelines, and deliverables.
Prepare and present marketing updates, event recaps and strategic ideas to leadership and cross-functional teams.
Sales & Lead Management
Oversee incoming sales leads from multiple channels, qualifying prospects, tracking progress, and ensuring timely handoff of qualified leads to the sales team.
Backup Support
Acts as backup to the Marketing Team Lead as needed, providing support on projects, communications and event coordination.
KNOWLEDGE AND SKILL REQUIREMENTS
Strong organizational skills and exceptional attention to detail.
Excellent written, verbal and presentation skills.
Strong interpersonal skills—comfortable engaging with clients, vendors, and leadership.
Collaborates effectively with creative professionals (writers, designers, agencies).
Working knowledge of SEO principles, social media platforms and analytics tools.
Proficiency in Microsoft Office Suite and project management tools.
Familiarity with Adobe Creative Suite and CRM systems (e.g., Salesforce).
EDUCATION AND EXPERIENCE
Bachelor’s degree in Marketing, Communications, related field or equivalent experience.
Minimum of 3-5 years’ experience in marketing, communications, social media content creation, and event management.
Proven success managing multiple projects simultaneously with minimal supervision.
Demonstrated project management experience, including managing vendors and internal stakeholders.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
May be required to remain stationary for an extended length of time.
Regularly operates standard office equipment including a computer, copier, printer, etc.
Must occasionally lift and move up to 50 pounds for event materials or shipments.
Travels as needed for conferences and events.
Assembles and dismantles conference exhibits, including moving materials on the exhibit floor and using basic tools.