Book Keeper

The Book Keeper is responsible for managing day to day Accounting Functions with a focus on the General Ledger (GL) reconciliations and bank reconciliations. processing customer invoices, handling billings, managing incoming and outgoing mail, answering phone calls, inputting purchase orders, and performing bookkeeping tasks. The role requires attention to detail, strong organizational skills, and a good understanding of Accounting principals.

Duties/Responsibilities:

• Perform monthly bank reconciliations for multiple accounts to ensure accuracy and completeness.
• Conduct general ledger reconciliations, investigating and resolving discrepancies in a timely manner.
• Create subledger reports that tie to the GL, researching if variances occur.
• Record and maintain accurate financial transactions including journal entries, accruals, and adjustments.
• Support accounts payable and accounts receivable functions as needed
• Assist with month end and year end close processes.
• Maintain and organize financial records and documentation.
• Assist in preparing financial reports as required.
• Collaborate with management for audits and financial reviews.
• Ensure compliance with internal policies and accounting standards.
• Reconcile accounts receivable balances, identify discrepancies, and resolve billing issues.
• Handle customer inquiries related to invoices, payments, and account statements.
• Maintain and update customer records and purchase orders, ensuring all information is accurate and up to date.
• Ensure compliance with company policies and procedures, as well as relevant accounting standards.
• Other duties as assigned

Required Skills/Abilities:

• Strong knowledge of accounting principles, standards, and regulations.
• Analytical, problem-solving, and decision-making skills.
• High attention to detail and accuracy.
• Excellent, communication, and interpersonal skills, with ability to collaborate effectively with diverse teams.
• Ability to work under pressure and meet deadlines.

Education/Experience:

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum 5 years of experience in staff accounting, accounts payable/receivable, or a corporate accounting role.
• Proficient in accounting software, such as QuickBooks, Sage, or Xero, Microsoft Dynamics 365 Finance & Operations preferred.

Travel Requirements:

• Flexibility to travel on short notice for urgent business needs, to attend meetings, trainings, and events.
• Maintain a professional demeanor and appearance during business trips.
• Compliance with company travel policies and procedures.

Physical Requirements: 

• Ability to sit, stand, and walk for long periods of time.
• Ability to use a computer, phone, printer, scanner, and other office equipment.
• Visual acuity for detailed work and computer use
• Ability to lift, carry, and move up to 10 pounds of files, documents, and materials.

About Stellar

Stellar offers a comprehensive package which includes:

• Competitive pay based on experience
• Remote & hybrid work options for many positions
• Paid Time Off – accrue 15 days (120 hours) within first year of service
• Paid holidays
• Medical,  dental, and vision insurance options
• Tax-advantaged accounts (HSA, FSA, Dependent Care FSA)
• Company-paid life and disability insurance
• 401(k) – company match with immediate vesting

Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients’ needs.

Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.