Payroll Tax Specialist

Job Details: Payroll Tax Specialist

Remote - ET TimeZone (9-5pmEST)

Contract/CTH

The Role

We//'re looking for an experienced payroll professional to own US payroll tax and compliance. You will be our go-to payroll tax expert: processing quarter and year-end reporting using ADP Smart Compliance, Topia and Workday Payroll, across 43 states.

What You//'ll Own

US payroll operations

· Serve as back-up support for end-to-end bi-weekly, multi-state payroll processing for exempt and non-exempt employees (1,200 ee’s) in Workday with a focus on payroll tax.

· Own post payroll reconciliations and audits, resolving variances before funds are released.

· Assist with processing all components: base pay, overtime, commissions and bonuses, leave, off-cycle and final pay in line with state-specific pay timing rules

Tax and compliance

· Own payroll tax compliance: multi-state withholding including work-location tracking and tax allocation in Topia. You will have oversight responsibilities for ADP tax filings, agency notices and quarter and year-end W-2 process. Knowledge of Topia is a plus.

· Monitor federal, state and local wage-and-hour and payroll tax changes (including California, New York, New Jersey, Connecticut, Massachusetts and Washington), confirm they//'re reflected correctly in ADP, and update internal processes accordingly

· Maintain payroll records, controls and documentation, and act as the primary payroll contact for tax and financial audits.

· Deliver payroll reporting, worker compensation analysis and funding for Finance

· Lead the analysis and remediation for payroll compliance notices.

· Provide second-level review for our Canada payroll process on ADP Workforce Now; working with our ADP vendor contact.

· Serve as the trusted point of contact for employees, HR and Finance on payroll tax inquiries.

What You Bring

· 8 years of US multi-state payroll experience, including full ownership of the payroll cycle

· Expert-level skills with ADP Smart Compliance. Knowledge of Workday US payroll configuration and process experience required.

· Deep knowledge of federal and multi-state wage-and-hour and payroll tax rules.

· A proven track record of owning payroll end to end, including diagnosing issues, identifying root causes and recommending solutions

· Highly organized, with critical thinking to troubleshoot payroll and tax process issues.

· Advanced Excel skills and comfort moving large data sets between systems

· Sound judgment and discretion with confidential information

· Clear, confident communication with employees and senior leaders alike