Vendor Management, Operations Analyst

Stellantis Financial Services (SFS) is the new captive finance company for one of the world's leading automakers and a mobility provider with iconic brands including Abarth, Alfa Romeo, Chrysler, Citroën, Dodge, DS Automobiles, Fiat, Jeep®, Lancia, Maserati, Opel, Peugeot, Ram, Vauxhall, Free2move and Leasys.

Our exciting growth provides opportunities to advance your career as we successfully lead products and services from a small to midsize company in just a few years. Join our world class team and culture and contribute to our core mission which is enhancing our customer's experience.

Position Summary

The Vendor Management, Operations Analyst role is responsible for the end-to-end lifecycle of vendor onboarding, documentation management, data integrity, and ongoing vendor compliance. This position ensures that all vendor records, credentials, and supporting documents are accurately maintained, audit ready, and aligned with internal policies and regulatory requirements. The role partners closely with Procurement, Accounts Payable, Legal, Finance, and Compliance to support operational efficiency and reduce vendor related risk.

Responsibilities

• Onboard new vendors into master vendor database per established policies and procedures, partnering with Accounts Payable to provide required documentation and support throughout the process.
• Maintain up-to-date vendor records, (e.g. company information, points of contact, service descriptions, onboarding dates, status changes) and uphold data integrity through standardized naming conventions, data fields, and file structures.
• Track, organize, and store required vendor documentation (e.g., contracts, insurance certificates, business licenses, W-9s) within designated systems or repositories.
• Monitor documentation of expiration dates and proactively notify internal stakeholders and vendors regarding renewals or missing items. Communicate updates to ensure timely completion.
• Provide vendor records, documentation, and system data to Procurement, Legal, Finance, and Compliance teams as needed.
• Support internal and external audits by collecting vendor files, maintaining audit-ready records, and generating routine vendor reports, logs, and lists to facilitate internal reviews, and tracking requirements.
• Identify data gaps, process inefficiencies, and recurring issues, and within vendor management workflows.
  
  

Required Experience

• Minium three (3) years of experience in vendor management, procurement operations, contract administration, accounts payable, or a related operational role.
• Proficient in Microsoft Excel, Word, and Outlook, with experience using Procurement, Vendor Risk Management, and Accounts Payable systems.
• Strong attention to detail to maintain accurate and compliant vendor records in vendor management systems, ERPs, or procurement platforms.
• Skilled at generating reports, logs, and status summaries from vendor systems or spreadsheets.
• Ability to consistently follow documented procedures, workflows, and checklists.
• Clear, professional written and verbal communication skills for interacting with internal stakeholders and external vendors.
• Collaborative mindset approach with internal stakeholders and vendors.
• Strong problem-solving skills with a focus on timely resolution and appropriate escalation.
• Excellent organizational and time management skills.
  
  

Education

• Bachelor's degree in accounting, finance, business administration or a related mathematical field.
  
  

Qualifications Preferred

• Prior experience working in a regulated industry (e.g., financial services, healthcare, energy).
• Understanding of vendor management concepts, including vendor risk practices, compliance requirements, document controls, and database maintenance.
• Familiarity with conducting comprehensive vendor analysis, including review of documentation, performance metrics, and compliance indicators.
• Ability to adapt to shifting priorities and evolving business needs.
  
  

Physical Demands

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Work Schedule

• Monday – Friday, 40 hrs./week, weekends as needed. This is an in-office hybrid role.
• Overtime required – as required on an as needed basis.
• Travel 0-10% – as required on an as needed basis.
• Must have reliable transportation and live within a commutable distance to one of the following cities: Atlanta, GA; Dallas, TX
  
  

Stellantis Financial Services, Inc (SFS) is an equal opportunity employer and is committed to providing its employees with an environment that is free of harassment, discrimination, and intimidation. It is the policy of SFS to comply with all applicable employment laws and regulations and to provide equal opportunity for all qualified persons and to not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin, disability, pregnancy, sexual orientation, veteran status, gender identity or expression, change of sex, and/or transgender status or any protected status. Candidates must possess authorization to work in the United States. This policy applies to recruitment and placement, promotion, training, transfer, retention, rate of pay and all other terms and conditions of employment. Employment and promotion decisions will be based solely on merit, ability, achievement, experience, conduct and other legitimate business reasons.

An applicant must be authorized to work in the United States to be eligible for this position. Stellantis Financial Services, Inc. will not sponsor applicants for work visas of any type for this position.