What are the responsibilities and job description for the Office Administrator position at Stella Design & Remodel?
Company Overview
Stella Contracting Inc. is a distinguished high-end residential home remodeling firm specializing in transforming living spaces with craftsmanship and attention to detail. Since 1958, we have proudly served clients by delivering exceptional remodeling projects, including room additions, full kitchen and bathroom renovations, and custom modifications for all ages.
Job Summary
We are seeking a proactive and organized Office Administrator to join our dynamic team. In this vital role, you will manage daily office operations, support client communication, and ensure the smooth flow of administrative tasks. Your enthusiasm and technical proficiency will help foster an efficient work environment, allowing our team to focus on delivering outstanding remodeling services.
Responsibilities
- Manage front desk duties, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Oversee office management tasks such as filing, data entry, and maintaining organized records using spreadsheets and productivity software
- Coordinate calendar management and schedule appointments for project teams and clients
- Utilize QuickBooks for bookkeeping, invoicing, and financial record keeping
- Provide exceptional customer support through phone communication, email correspondence, and client communication efforts
- Assist with document proofreading, word processing, and preparing reports or proposals using Microsoft Office and Google Workspace tools
- Support technical proficiency in computer skills to streamline office processes and enhance overall productivity
Qualifications
- Proven clerical experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent phone etiquette with the ability to handle multi-line phone systems confidently
- Bilingual abilities are a plus to serve diverse client needs effectively
- Strong data entry skills with accuracy in typing and proofreading
- Prior office management or administrative experience in a professional setting preferred
- Ability to multitask efficiently while maintaining a positive attitude and excellent customer service skills
Join us to be part of a dedicated team that values professionalism, innovation, and excellence in every project. We are committed to supporting your growth while providing a vibrant work environment where your organizational talents can truly shine!
Pay: $20.00 - $25.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $20 - $25